Hybrid Grants and Contracts Administrator at Ohio State University

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Job Title:

Department:

The Ohio State University College of Dentistry (COD) seeks a Grants and Contracts Administrator to join the Office of Research. The COD is home to multiple biomedical sciences research programs including basic biology, and translational and clinical research. The Office of Research team includes the Associate Dean for Research, two Grants and Contracts Administrators, and an Administrative Assistant.

The Ohio State University COD is the fourth largest public dental school in the United States and it is the only public dental school in Ohio. The college is divided into ten divisions with all major ADA-recognized dental specialties represented. The College has approximately 600 students in its undergraduate and graduate programs.

T32 Grant Administration

The Grants and Contracts Administrator will support an NIH T32 NIH training grant and several individual training grants within the College of Dentistry. The primary responsibility of the Grants and Contracts Administrator will be to provide administrative and analytical support to the T32 grant, including pre-award and post-award management. The T-32 is an NIH funded training grant that supports a variety of trainees, PhD students, DDS/PhD students, and postdoctoral fellows.

The Grants and Contracts Administrator will forecast, plan, and manage research portfolios by performing some, or all, of the following: reviewing guidelines; coordinating and developing budget development; institutional compliance including gathering institutional approvals; administering and monitoring the grant, including compliance with regulations, terms and conditions; and financial management and technical reporting. In addition, the Grants and Contracts Administrator will assist with purchasing, travel arrangements, HR appointments, and monitoring spending- including managing overruns and residuals.

Office of Research

In addition, the Grants and Contracts Administrator will assist with activities of the Office of Research. These include an annual Research Day, and receptions at the American Association of Dental, Oral and Craniofacial Research (AADOCR), and at the International Association of Dental Researchers (IADR) Annual Sessions. The Grants and Contracts Administrator will arrange student travel to meetings, including managing student travel reimbursements.

The Grants and Contracts Administrator will also provide backup for other team members as needed.

Schedule

Regular office hours are Monday-Friday from 7:30AM-4:30PM.

Compensation

$58,700 - $77,200/based on experience

Position Requirements

This position requires successful completion of a criminal background check and drug and alcohol screening.

Work is performed primarily in an office environment and the employee in this position is subject to indoor environmental conditions. This position requires sustained periods using a keyboard and performing other computer work as well as reviewing documents both in hard copy and electronic formats. Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.

Required

Bachelor’s degree or equivalent combination of education and/or work experience; 2 to 5 years experience in research, in research administration, grant and/or contract management; knowledge of, and experience with federal agencies, private agency sponsors, contract/grant regulations, procurement, budgeting, accounting, and financial management.  The Grants and Contracts Administrator will have extensive administrative, customer service, independent problem-solving experience, strong attention to detail, and demonstrated human relations and effective communication skills required. They must be skilled in integrating information and managing multiple initiatives and projects and meet multiple deadlines. Proficiency in Microsoft Excel, Word, and Outlook required.

Desired

Master’s degree with 1 or more years of experience desired. Experience with electronic research administrative tools and systems; experience with university policies, procedures, HR, Financial, and PI Portal, eStores, eTravel, BuckeyeLink and SIS systems is desired.

Additional Information:

Function: Research Administration

Sub-Function: Grants and Contracts Management

Career Band: Individual Contributor - Specialized

Career Level: S2

Interested candidates should apply by 11:59 p.m. Sunday, July 27.

Location:

Position Type:

Scheduled Hours:

Shift:

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The university is an equal opportunity employer, including veterans and disability. 

As required by Ohio Revised Code section 3345.0216, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.