Hybrid Upstream Coordinator at Williams

Williams is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law.

Do something that means something at Williams. This isn’t just a job - it’s an opportunity to explore and discover your passion with coworkers who become friends and mentors who push you to be your best self in and out of the office. At Williams, we make clean energy happen. And you can too, so bring your energy to ours!

As an Upstream Coordinator, you will play a crucial role in ensuring the smooth operation of our upstream projects. This dynamic position combines executive administrative duties with analytical responsibilities. You will compile and present progress reports, manage expense reports and executive calendars, coordinate travel and catering, oversee database maintenance, analyze budgets and G&A expenses, and support upstream engineering technicians. Your organizational and communication skills will be essential in collaborating with various departments and ensuring efficient and accurate completion of tasks. Join us and be a key contributor to our team's success!

Your work will challenge you, and with our Core Values to guide you, you’ll quickly learn and grow with us.
 

Responsibilities/Expectations:

•  Provides comprehensive administrative support to leadership, including managing executive calendars, coordinating meetings, preparing agendas, and handling confidential information to ensure smooth and efficient operation

• Compiles and presents reports on upstream project progress, and support AFE, invoice, and Workday approvals to ensure timely completion of logistical tasks

• Oversees expense report preparation and submission, ensuring accuracy and compliance, while managing and coordinating executive schedules

• Plans and books travel arrangements, including flights, hotels, and transportation, ensuring efficient and cost-effective travel

• Maintains office supply inventory, place orders, and organize catering services for meetings and events

• Oversees database maintenance to ensure data integrity and accessibility

• Analyzes and monitors budgets, providing insights and reports, and track G&A expenses to identify trends and recommend cost management strategies

• Supports upstream engineering technicians, collaborate with FP&A for financial planning and analysis, and perform Aries-related analyses to provide insights and recommendations

Education/Years of Experience:

• Required: High school diploma or GED; a minimum five (5) years’ experience supporting executive management and/or analyst experience

• Preferred: Bachelor’s degree

Other Requirements

• Demonstrates excellent organization/interpersonal skills and safety as the utmost priority

• Proficiency in Microsoft Office Applications and PC skills

• Strong analytical skills are required to monitor and analyze 

• Needs advanced knowledge of Microsoft Office Application and PC skills, including Microsoft Teams

• Excellent time management skills, including the coordination of executive meetings, calendars and travel

• Demonstrates ability to handle confidential and sensitive information

Why Choose Williams?

We are committed to providing our employees with competitive compensation and benefits as part of your Total Rewards package to help protect your current and future physical, emotional, and financial health. We generally offer health benefit programs to our employees and their families that are competitive and flexible enough to meet your needs, and retirement benefits to allow you to invest now for financial security when you retire.  With rich learning and development programming and a high internal mobility rate, you are not just applying to a job with Williams; you are embarking on an exciting career!

• Competitive compensation
• Annual incentive program
• Hybrid work model - one work from home day each week for most office-based roles
• Flexible work schedule for most field-based roles
• 401(k) with company matching contribution and a fixed annual company contribution
• Comprehensive medical, dental, and vision benefits
• Generous company-paid life insurance and disability benefits
• A consumer-driven health plan option with the potential for a generous company contribution to a Health Savings Account
• Healthcare and Dependent Care Flexible Spending Accounts
• Paid time off, including floating and company holidays
• Wellness Program with annual rewards
• Employee stock purchase plan
• Robust employee learning and development
• High internal mobility (we promote from within)
• Parental leave (we provide up to 6 weeks for each parent)
• Fertility coverage and adoption benefits
• Domestic partner benefits
• Educational reimbursement
• Non-profit donation matching contributions and time off to volunteer
• Employee resource groups
• Employee assistance programs
• Technology to make our work more productive and collaborative
• Regular employee engagement surveys and feedback processes

Williams has a long history of making a significant difference in the communities where we live and work, and we strive to cultivate an environment of employee inclusion, innovation and passion that values all voices and opinions. We help each other succeed and great things happen when people from a diverse set of backgrounds come together. Together, we make clean energy happen.

Eligibility and benefits are governed by the terms of the applicable plan or program document which can be amended or terminated at any time.

For more information, please visit https://www.williams.com/careers/total-rewards/.

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