Hybrid Part-time Education Program Coordinator at UChicago
UChicago · Chicago, IL, United States Of America · Hybrid
- Office in Chicago, IL
Department
AI Court Education Programs
About the Department
Court Theatre is committed to engaging, with equity and intention, the communities of which we are a part of, the South Side of Chicago, the University of Chicago, and the local and national theatre community, including Court’s own staff, freelance technicians, and guest artists. Court is dedicated to being an anti-racist organization and creating an environment where people of marginalized identities can feel safe and flourish. For more information about the theater, visit www.courttheatre.org.
Job Summary
Please be aware that programs take place at locations throughout Chicago’s South Side in Chicago high schools, at Court Theatre on UChicago’s campus, as well as virtually. As a result, timelines referenced, as well as the location of work, whether virtual or in-person, may be subject to change.
Responsibilities
- Supports department leadership in ensuring that Court Education Initiative (CEI) mission, values, guidelines, policies, and procedures are implemented and maintained by all teaching artists and contracted staff.
- Supports the execution of administrative processes, including the scheduling of meetings and Artists-in-the-Schools residencies, maintenance of department calendar, supply procurement and inventory, data- and record-keeping for programs and projects, and maintenance of the Shared Google Drive.
- Provides support and, as interest and capacity allows, project management for department initiatives and programs. Provides timely progress reports to the Director of Education and Education Programs Manager. Maintains accurate record of supply related expenses and provides receipts.
- Supports the High School Matinee series by fulfilling bus service requests for partner school attendees and providing day-of coordination. As interest and capacity allows, co-facilitates post-show discussions with other education staff.
- Collaborates with the Marketing Department and Education Programs Manager to produce copy for education-related social media, newsletters, and Learning Guides. Designs Learning Guide slides for theatre lobby for each production in accordance with Marketing’s standards.
- Liaise with education staff, other departments, partner teachers, and the public, as needed. Maintains the general department email address, responding to inquiries.
- Provides support and coordination for summer programming, including Residency Retreat, Teacher Professional Development, Spotlight, etc. Organizes and, as able, procures catering for such events.
- Reviews processes and procedures for education programs and initiatives to make recommendations to the Education Program Manager and Director of Education for needed/appropriate changes to advance program efficiency. Conducts research on industry standards to make recommendations for program improvements.
- Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office.
- Triages emails and telephone calls for action. Resolves mostly routine and some complex inquiries.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
Work Experience:
Certifications:
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Preferred Qualifications
Education:
- Undergraduate degree at a four-year accredited university.
- BA or BFA in arts education, arts administration, or a related field.
Experience:
- At least two years of experience in some form of arts related administration, preferably within education or youth programs.
- Previous experience working directly with schools and educators.
- Demonstrated project management skills.
- Expense tracking.
Technical Skills or Knowledge:
- Proficiency with Microsoft Office and Google Suite.
- Familiarity with collaborative/design tools, such as Notion and Canva.
- Project and timeline planning and tracking.
Preferred Competencies
- Working well both independently and as part of a team.
- Strong communication skills, including developing external communication documents for a wide range of audiences and effectively addressing stakeholder concerns and inquiries through phone or email correspondence.
- Demonstrate the ability to manage multiple projects and to navigate shifting and competing priorities with patience and diplomacy.
- Proactive team member who works to anticipate problems and consider solutions to solve them in collaboration with leadership and/or peers.
- Enthusiasm for working in a collaborative artistic environment with artists, educators, and youth.
- Cultural competence; celebrate diversity and inclusion.
Working Conditions
- Moves throughout building to various locations, according to job requirements.
- Standard office environment.
- This is a part-time position of approximately 20 hours per week.
Application Documents
- Resume/CV (required)
- Cover Letter (preferred)
- References Contact Information (3)(preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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