Template for a letter of termination in Germany, Austria and Switzerland

If you are looking for a termination template for Switzerland, Germany, Austria or the Principality of Lichtenstein, we provide you with a suitable template for employees here. You can the Download template here .

The template is oversimplified and only includes the termination letter. We recommend that you add the points listed in the chapter below.

If you don't like reading, the video below will help you. It explains what deadlines exist and what you should consider when canceling.

What should a termination letter contain?

A resignation letter is an important document that should be well written and professionally worded.

Employee shortly before termination - Source: pexels.com

It should contain the following elements:

1. Header: The letter should begin with a header that includes your contact information (name, address, phone number, and email) and the date.
2. Salutation: Address the letter to your manager or supervisor and include their title and name.
3. Statement of Resignation: Clearly state that you are resigning from your position and provide the effective date of your resignation.
4. Reason for cancellation: This is optional, but you can provide a brief explanation as to why you are canceling, e.g. B. because you are taking a new job, want to further your education or for personal reasons. If you choose to provide a reason, keep it professional and positive.
5. Gratitude: Express your gratitude for the opportunities you have had in your position and acknowledge the support and advice from your colleagues and the company.
6. Offer to help with the transition: Offer to help with the transition, e.g. B. to help with the training of your successor or to provide your colleagues with a detailed summary of your work.
7. Conclusion: End the letter on a positive note, e.g. B. by wishing the company and your colleagues continued success.
8. Signature: Sign the letter with your full name and job title.

Make sure the letter is worded professionally, positively and respectfully. It is always a good idea to keep a copy of the letter for your own records.

What is a no-go when writing a letter of resignation?

Layoffs can cause stress - Source: pexels.com

When writing a resignation letter, there are some things you should avoid to maintain a professional and positive tone. Here are some things that are a no-go when writing a resignation letter:

1. Avoid being negative: It is important to keep your resignation letter positive and not make negative comments about the company, your colleagues, or your job. Even if due to negative circumstances quit , you should express your gratitude and maintain a professional tone.
2. Don't go into too much detail about your future plans: While it's okay to mention that you're leaving for personal or professional reasons, you shouldn't give too many details about your future plans or your new employer. This can cause unnecessary tension or even legal problems.
3. Don't leave your employer hanging: Make sure you give plenty of notice, usually at least two weeks, so that your employer has time to make arrangements for your departure. An unannounced resignation can damage your professional reputation and burn bridges.
5. Don’t forget to proofread: It is important to proofread your resignation letter carefully to avoid spelling and grammatical errors. A poorly written letter can reflect poorly on your professionalism and attention to detail.

Remember that a resignation letter is a formal notice and should be written with care and professionalism. Avoiding these common pitfalls can help ensure your resignation letter is respectful and maintains positive relationships with your employer and co-workers.

What else do you need to know before submitting a letter of resignation?

Think about it carefully - Source: pexels.com

Resigning from a job can be an important decision, and it is important to take some additional steps to ensure a smooth transition and maintain positive relationships with your employer and colleagues. Here are some additional things you should know when quitting a job:

1. Review your employment contract: Before submitting your resignation letter, you should review your employment contract to ensure that you are fulfilling all contractual obligations, such as: B. provide sufficient notice or return company property.
2. Communicate with your employer: It is important that you have a clear and honest conversation with your employer about your decision to resign. This way, you can ensure everyone involved is on the same page and have the opportunity to discuss any issues or concerns that may have contributed to your decision to quit.
3. Be Professional: Although it may be tempting to share your frustrations or negative feelings, it is important to remain professional and positive throughout the termination process. This can help maintain positive relationships and ensure you leave feeling good.
4. Offer to help with the transition: To ensure a smooth transition, you should offer to assist your employer with the handover or onboarding of your successor. This can help demonstrate your professionalism and commitment to the position.
5. Consider the impact on your career: Resigning from a job can impact your future career prospects. Therefore, it is important to consider the decision carefully and ensure that you have a clear plan for your next steps.

Remember that leaving a job can be a serious decision, and it is important that you take the time to consider your options and communicate effectively with your employer. By following these additional steps, you can help ensure a smooth transition and maintain positive relationships with your employer and colleagues.

This post explains why most talents quit .