How to write a thank you email after an interview

Learning how to write a thank you email after an interview is one of the best tips to improve your search for a job abroad.

If your interview went well and you are well-qualified for the position, this final connection with the hiring team before they make their decision could provide the edge you need to secure a job offer.

So what are the rules for interview thank you etiquette? Should you even send a thank you email after virtual interviews?

In this guide, we'll address all of these questions and provide you with a sample thank you email template. But first let’s talk about why it’s worth mastering this task.

3 Reasons to Write a Unique Thank You Email After an Interview

Those : careercontessa.com

Do you really need to write a thank you email after an interview at an external company? Technically, no.

However, less than 20% of applicants receive an interview for the position they applied for. So if you've lost your interview for the job you've been dreaming about, don't miss out on this positive momentum.

A quick thank you email after an interview shows hiring teams that:

You are an excellent candidate. Most interviewers don't send thank you emails to potential employers, which is good news for you.

Sending a thank you note after the interview will increase your chances of being noticed and considered by hiring managers. Instead of being one of 15 candidates being interviewed, you will be the one who took the time to show your appreciation.

This personal touch brings plus points because it shows your drive, your commitment and your excellent communication skills.

You have made an important connection. A personal thank you letter strengthens your connection with the hiring team and ensures your interview stays top of mind when the decision is made.

It's the perfect final opportunity to demonstrate what skills you bring to the table and how you fit into the company's culture, mission and values.

They are grateful for this opportunity. Hiring teams are busy. A thank you letter immediately makes it clear which applicants are really interested in the position and which are just applying because they need a job.

Your appreciation for being considered shows that you long for the opportunity to succeed at their company.

Even if you don't get a job offer this time, the seeds you plant with a thank you letter can help make you the first choice for a job down the road.

That's why you should definitely send a thank you email after an interview, even if it's a virtual interview. You would be doing yourself a disservice if you skip this important step.

So let's continue:

How to Write a Thank You Email After an Interview for a Remote Job

Now that you know why you should send a thank you email after a remote interview, here are five steps to writing your email:

Step 1: Gather information during your interview

Most job seekers don't think about the thank you email until after the interview. But that is a big mistake.

Always take notes during the conversation. These will help you clarify the role after the interview and provide you with topics for your thank you email.

Write these points down on a notepad or take notes during the conversation. Don't interrupt the flow of the conversation to write down everything that was said.

Pay attention to connections that stand out, e.g. B. Your personal alignment with the brand's mission, unique skills being sought, and any other relevant details you discussed.

At the end of the conversation, take notes on these points. Then you can organize them for your thank you message.

Step 2: Craft the perfect subject line

Those : vaco.com

The message in your thank you email is certainly more important than the subject line. Unfortunately, a hiring manager may never read your message if the subject line is bad.

To make the subject line of your post-interview thank you email stand out in the sea of ​​messages, make sure it includes:

• The exact words “Thank you”
• The position you are applying for
• your name

Follow this thank you email subject line template:

Subject Line: Thank You - [Job Title], [Name]

Here's an example of what this looks like in practice:

Subject Line: Thank you - SEO Specialist, Devan Ciccarelli

This email is unambiguous. If you follow this format, even the busiest hiring managers should see your expertly written thank you letter.

Step 3: Use this 5-point checklist

Every post-interview thank you email should contain these five elements:

1. An appropriate greeting. Address the person you are talking to by the name they used during the conversation. So if he introduced himself by his first name, write "Dear [first name,]".

How about sending a thank you email after an interview with multiple interviewers? You can send an email to anyone whose email address you have. However, it is also acceptable to send an email only to the main interviewer.

2. Gratitude. Even if the subject line says "Thank you," you should start the body of your message with those words. Sprinkle your feelings of appreciation and gratitude for being considered for this position.

3. Enthusiasm . You don't have to shout it from the rooftops or write it in all caps, but you should definitely mention how interested you are in this position and why. What is the connection that draws you to this job or company?

Mention why you would be an ideal fit for this position and what special skills you bring with you.

This is where your information from the interview comes into play. Elaborate on the specific talking points, moments, or highlights you discussed to help guide the hiring manager. He will see that you are an excellent listener and that you listen well.

4. A call to action. If you discussed the next steps in the hiring process during the interview, you will show that you are not only ready for what lies ahead, but that you are looking forward to it.

Add a call to action to encourage the person receiving this message to follow up. For example: "Is Tuesday or Thursday a good time for our next round of discussions? Let me know and I'll send you a calendar invite.

Your forethought confirms that you are a candidate worth investigating.

5. More gratitude. End your message with a reiteration of gratitude and appreciation so that your thank you letter ends on a positive note and leaves a lasting impression.

In the next section, we'll show you how to effectively combine all of these elements with our remote worker thank you email template.

For now, let's finalize the rest of your plan.

Step 4: Read your email a few times

Double and triple check your thank you email to make sure it is free of spelling and grammatical errors and reads well.

Read your message out loud and ask yourself how it sounds. Does it suit the way you speak and your personality? Is this something you would tell the hiring manager in person?

Consider sharing your email with a friend to catch any errors.

Step 5: Send your email within this time frame

You don't have to send your thank you email right away. It's even better if you don't.

Both you and the person you're talking to need some time to regroup and think about everything you've discussed.

Some experts recommend waiting 24 hours after the conversation before sending an email. However, even this time frame may be too far away for very competitive positions.

As a better rule of thumb, we recommend sending your thank you email a few hours after the interview.

If your interview took place in the late afternoon, send your thank you first thing the next morning. This way, the person you are talking to can be sure that they will see your message early, before their inbox fills up.

Morning interview? Send your thank you email later in the afternoon before the day ends.

Whatever you decide, don't wait too long to send your thank you note. They want to capitalize on the positive momentum we talked about earlier. The sooner you sign the contract, the better the overall impression you will leave.

And now comes the fun part:

Step 3: Use this template for a post-interview thank you email

This easy-to-use template brings together all the tips from this post and will help you write the perfect post-interview thank you email. Save them now and use them after all your virtual interviews from now on:

Dear [with whom you conducted an interview],

Thank you for taking the time to meet with me and further discuss [the position you are applying for]. I appreciate the opportunity and am grateful that you are considering the position.

During our conversation, I touched on [something you brought up in the interview] and appreciated [another noteworthy point that resonated with you].

I also wanted to mention [why you would be a good fit for us after interviewing about the position; make the connection to your interview].

It was really refreshing to hear [mention something that connects to your core, e.g. E.g. the brand's mission, values, etc.].

Thank you again for considering me for this position. I would like to help [mention how you can add value to this company].

I look forward to taking the next steps with you and [Company Name]. [End the conversation with a call to action for next steps, e.g. B. another interview, sending references, etc.].

I wish you all the best,
[your name]

This is what this template looks like filled out:

Dear Jack,

Thank you for taking the time to meet with me and further discuss the SEO Specialist position. I appreciate the opportunity and am grateful that you are considering the position (which I am very excited about).

During our conversation, I really liked your company's mission to help small and medium-sized businesses achieve their lead generation goals. I have an extensive background in SEO and lead generation, so I am confident that I can help your clients achieve their goals.

It was really refreshing to hear that Firebrand Marketing Agency values ​​a healthy work-life balance. This is incredibly important for me too.

I also thought it was cool that your team hosts House of the Dragon parties - I'm a big fan and would love to be a part of it!

Thank you again for considering me for this SEO Specialist position. I know I will work hard to take your marketing agency to the next level.

Until the next conversation, I look forward to our next round of discussions. Would Tuesday or Thursday be possible? Let me know and I'll send you an invitation.

I wish you all the best,
David Meier

Sending a quick thank you email after an interview: Next steps

Those : ramseysolutions.com

Now you have everything you need to send a fantastic post-interview thank you email and increase your chances of getting hired. We are sure you will be the top candidate!

However, if you do not receive a response from the person you spoke to, wait five to seven business days before reaching out again.