Bookkeeper / Office Manager bei Cogentanalytics

Key Responsibilities: 

Accounting Duties: 

• Manage daily financial transactions, including accounts receivable, invoicing, and bank reconciliations. 

• Daily close register and run sales tape. 

• Finalize credit card transactions. 

• Make bank deposits 

• Daily reconcile sales report to previous day’s close-out from cash register tape. 

• Post parts invoices to QuickBooks after matching to filed invoices. 

• Maintain accurate and up-to-date financial records in accounting software (QuickBooks). 

• Prepare monthly financial statements, reports, and budgets. 

• Oversee expense tracking, vendor payments, and purchasing. 

• Ensure compliance with tax requirements, prepare quarterly and annual tax filings in coordination with the CPA. 

• Monitor cash flow and provide guidance on financial planning and cost-saving opportunities. 

Office Management Duties: 

• Wednesday morning payroll preparation. 

• Oversee front office operations, including customer service, scheduling, and workflow coordination. 

• Maintain organized filing systems for documents such as service orders, vehicle records, and vendor contracts. 

• Order and manage office supplies, shop materials. 

• Supervise administrative staff (if applicable), provide support for HR-related tasks such as onboarding and timekeeping. 

• Maintain communication with vendors, insurance companies, and customers as needed. 

• Ensure workplace compliance with local, state, and federal regulations (e.g., OSHA, labor laws). 

• Answer phones and direct calls. 

• Additional tasks as assigned by the owner. 

Qualifications: 

• Proven experience in accounting or bookkeeping (minimum 3 years); prior experience in an automotive or service-based environment is a plus. 

• Strong understanding of accounting principles and financial reporting. 

• Proficiency in accounting software (QuickBooks), Microsoft Office Suite, and general office systems. 

• Excellent organizational, communication, and time-management skills. 

• Ability to multitask, prioritize, and maintain accuracy in a fast-paced environment. 

• High level of integrity and confidentiality. 

Preferred Attributes: 

• Prior experience managing a small office or working in a dual-role administrative/accounting position. 

• Familiarity with automotive repair industry operations and terminology. 

• Office environment within an active auto repair facility. 

• Typical work hours are Monday to Friday, 8am-6pm, with occasional overtime during peak periods.