Administrative Officer (Senior Business Advisor, Oahu) (#0096881) en University of Hawaii, HI

About the Department

Title:  Administrative Officer (Senior Business Advisor, Oahu)

Position Number:  0096881

Hiring Unit:  Academic Affairs, Hawaii Small Business Development Center (HISBDC)

Location:  UH Hilo

Date Posted:  November 17, 2025

Closing Date: December 2, 2025

Band: B

Salary:  salary schedules and placement information

Full Time/Part Time:  Full-time

Month:  11-month

Temporary/Permanent:  Temporary

Other Conditions:  Appointment to begin approximately January 2026, pending position clearance and availability of funds. Temporary position, renewal contingent upon satisfactory work performance, availability of funds, and program needs.  This position is located in the Oahu office.

Established in 1990, the Hawaii Small Business Development Center (SBDC) program is one of 63 recipient organizations across the U.S and the U.S. Small Business Administration’s (SBA’s) largest matching grant-funded program. We provide quality research, training workshops, and consulting services to the local small business community.

Our research is directly shared with our clients via consulting sessions, workshops, and events. We utilize several reputable resources both online and with community partners to conduct our research goals. Our staff continuously support the local business environment and serve as an advocate for the small business sector. Workshop topics on a broad spectrum are always abundant and another one of the ways we continue to service the business community across Hawaii.

The Small Business Senior Advisor is primarily responsible for providing direct, expert consultation and training services to small businesses on Oahu while meeting specific SBDC Network goals and acting as an advocate for the small business community.

Duties and Responsibilities

(*denotes essential functions)

1. **Provide short and long-term one-on-one business counseling services to clients.
2. **Advise clients on critical business functions, including business plan development, financial analysis, capital acquisition, and other operational issues.
3. **Direct and administer educational programs by developing materials and teaching small business classes and workshops.
4. **Participate in statewide needs assessment to determine training topics and collaboratively establish class dates, locations, and co-sponsoring arrangements.
5. **Track all client appointments and sessions accurately via the Client Management System, and maintain an accessible daily schedule.
6. Perform all required administrative duties and ensure compliance with Hawai'i SBDC Network reporting requirements, governmental laws, and policies.
7. Actively engage in advocacy for small business interests and community development, promoting the SBDC's mission.
8. Serve on boards, committees, and task forces within Oahu and at the state level to advance the mission of the SBDC and the small business community.
9. Conduct public relations and outreach activities across Oahu to promote the SBDC's services and engage clients.
   
10. Attend all required professional staff meetings and uphold high ethical and professional standards at all times.
    
11. Participate actively in a wide variety of professional development activities (e.g., conferences, seminars) to maintain credentials and professional knowledge as part of the SBDC's quality improvement program.
    
12. Perform other duties as assigned

Minimum Qualifications 

1. Possession of a baccalaureate degree in Business or related field from an accredited four (4) year college or university and three years of experience in office or business administration within a business or service-oriented setting or related or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. 
2. Considerable working knowledge of principles, practices and techniques in the area of small business consulting, financial analysis, and strategic management, as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with small business formation, business finance and capital acquisition, and non-profit/federally funded grant compliance.
4. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
5. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
6. Demonstrated ability to operate a personal computer and utilizing standard business software, including word processing, spreadsheets, data management, and Client Management Software (CRM).
7. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
8. Understanding of the business consulting process, business conditions in Hawai'i, and small business financing alternatives.
9. Financial analysis skills necessary to effectively work with entrepreneurs and small business owners.
10. Excellent verbal and written communication skills, including the demonstrated ability to write high-quality business plans and deliver effective teaching, training, and public presentations at a professional and technical level.
11. Demonstrated ability to work effectively, efficiently, and independently, while also working collaboratively and harmoniously with co-workers, supervisors, and partners.
12. Must possess and maintain a valid driver’s license and Hawaii-equivalent no-fault personal driver’s insurance (or proof thereof) when operating a personal vehicle for work purposes.
13. Ability to work effectively with diverse populations and conduct remote work as needed

Desirable Qualifications 

1. Master’s degree in business, finance, economics, or related field from an accredited college or university.
2. Documented history of successful ownership or high-level management of a business that achieved significant growth or successfully raised capital.
3. Demonstrated proficiency in using an email marketing platform, such as Constant Contact, for advanced email marketing campaigns and client list management

To Apply:  Click on the “Apply” button on the top right corner of the screen to complete an application 

   and attach each required document.   A complete application must include: 

1. Cover letter explaining how each minimum and desirable qualification is met
2. Resume
3. Names and addresses, email addresses and telephone numbers of three [3] current professional references
   
4. Transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however, original official transcripts will be required prior to employment).

Please do not include any self-identifying photos.   Please redact references to Social Security number     and birth date on transcript copies.  All requested documents/information become the property of the University.  All minimum qualifications must be met by the closing date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries:  Teryn Macayan, [email protected]

Position Duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/