Human Resources Specialist - Recruitment bei City of Ocoee, FL

About the Department

Purpose of the position is to provide responsible, specialized professional administrative support to all areas of the Human Resources Department. Employees in this classification perform both routine and non-routine administrative duties as dictated by the nature of the assigned task. The primary area of responsibility is recruitment, testing, and employee onboarding. Position is responsible for maintaining integrity and confidentiality of departmental records and employee documentation. Incumbents perform special projects as directed, with latitude for exercising independent judgment and initiative. Performs related work as directed.

Position Duties

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such duties are a logical assignment to the position.

•  Prepares, maintains, updates job descriptions, postings and conducts employee onboarding.
•  Verifies completion of all appropriate documents required of new employees including sign-up and certification of papers.
•  Coordinates/oversees notification of applicants in the application process.
•  Advises applicants of job opportunities, requirements, advantages of City employment, and rates experience and educational qualifications according       to prescribed  standards.
•  Partners with hiring managers to develop and execute recruitment strategies, job description review, job postings, screening applications, and                    developing interview questions.
•  Enhances our recruiting presence by building relationships with local networks, professional associations, and local schools. Coordinates local career        fairs.
•  Composes correspondence covering a variety of employee relations matters and performs a variety of complex administrative support duties.
•  Manages and maintains personnel records and files, and the confidentiality thereof; maintains eligibility rosters and application files.
•  Compiles, prepares, and may be responsible for distributing daily, weekly, monthly or annual reports, and other relevant materials appropriate to the          department.
•  Receives inquiries in person and by telephone, ascertains the nature of the contact assists and resolves and/or directs to appropriate personnel.
•  Maintains open and effective communication with all levels of employment for the dissemination of information and effective departmental operations.
•  Performs related duties as directed when such duties are a logical and appropriate assignment to the position.
•  Conducts research, performs human resources studies, and completes special projects as directed.
•  Responds to requests and inquiries from other jurisdictions and agencies for human resource information system data.
•  Coordinates dissemination of and assists in the collection of salary and benefits data and other related information.

Minimum Qualifications

Associate’s degree with course emphasis in Human Resources, Business Administration, or related field; supplemented by three (3) years progressively responsible experience in a highly responsible administrative support capacity in human resources; or an equivalent combination of education, training, and experience.

Other Qualifications

Knowledge of the principles and practices of Human Resource administration, particularly as they related to recruitment, insurance, testing, classification and pay, and employee benefit activities.  

Knowledge of business English, spelling, punctuation, grammar, style and diction.

Knowledge of local, State and Federal laws and regulations of personnel and payroll administrative policies and procedures.

Knowledge of the City’s personnel policies and procedures.

Knowledge of basic methods used in collection of data.

Knowledge of job classification analysis and wage survey techniques.

Knowledge of governmental organization and administration.

Knowledge of computer systems/programs, e.g., ADG, NeoGov, Word, Outlook, Excel, Power Point, etc.

Ability to understand, follow and coordinate written and oral instructions.

Ability to read and understand contracts and labor agreements.

Ability to clearly communicate information both verbally and in writing.

Ability to operate basic office equipment, e.g., printers, copy machines, telephone systems, facsimile machines.

Ability to establish and maintain effective working relationships with department staff, City employees, and internal and external agencies.