Sales Operations Coordinator chez Z SUPPLY

Z SUPPLY is an established California Women’s lifestyle apparel brand that is leading the space for casual, comfortable style.   Located in the heart of Orange County, we are passionate about staying true to our roots and living a life of good vibes in and out of the office. 

We are seeking a highly organized, detail-oriented, and proactive Sales Operations Coordinator to be the engine that keeps our sales initiatives running smoothly. This unique role blends operational excellence with project management, supporting everything from sample tracking and line sheets to tradeshows, key account coordination, and wholesale marketing initiatives.

The ideal candidate thrives in a fast-paced environment, loves solving problems, and can anticipate needs before they arise. They are equally comfortable diving into Excel spreadsheets, managing Asana project workflows, or coordinating cross-functional teams to execute initiatives flawlessly.   This is a high-visibility role that works closely with the Senior Director of Sales, Key Account Managers, Marketing, Planning, and Design teams.

Why You’ll Love This Role

• Be the backbone of our sales team — managing everything from samples and line sheets to tradeshows and reports.
• Collaborate closely with Sales, Marketing, Production, and Design teams.
• Take ownership of projects and initiatives with room to innovate, improve processes, and create efficiencies.
   Gain visibility across the business and grow your skills in sales operations, project management, and cross-functional coordination.
• This is a high-impact, hands-on role that provides visibility across the business, strengthens your project management and sales operations skills, and allows you to influence how Z SUPPLY executes its key sales initiatives. You will be the backbone that ensures our sales team can operate at peak efficiency while delivering exceptional results to our clients.

Position Title:         Sales Operations Coordinator

Position Type:        Full Time / Hourly Non-Exempt 

Reporting To:          Senior Director of Sales  

Location:                  Z SUPPLY Headquarters:  Hybrid Onsite - 4 Days  / Remote -1 Day 

                                  Not accepting applicants unable to work at Headquarters 

POSITION DUTIES / RESPONSIBILITIES 

 Sales Operations & Sample Management

• Manage all aspects of sample tracking, distribution, and returns for key accounts and tradeshows.

• Ensure the showroom and sample lines are organized, presentable, and ready for internal and client-facing meetings.
• Maintain seasonal, carry-over, AO, collaboration, and capsule line sheets, ensuring accuracy and timely distribution
• Support Need-It-Now (NIN) and wholesale tagging on ECOMM SMU’s, coordinating with Merchandising and Creative teams
• Manage sample lines, showroom organization, and key account tracking.
• Lead project management workflows in Asana for sales initiatives, tradeshows, and wholesale events.
• Prepare monthly sales reports and support analysis for decision-making.
• Plan and support tradeshows and events, including booth prep, logistics, and scheduling.

Project & Initiative Coordination

• Lead workflows for sales initiatives, tradeshows, wholesale marketing events, and key account travel
• Build and maintain calendars, deadlines, and cross-functional responsibilities for all sales activities
• Anticipate senior leadership needs and proactively provide updates, suggestions, and solutions
• Review past initiatives to create process improvements and hindsight learnings for future projects

Reporting & Analysis

• Prepare monthly best-seller reports and other sales data reports as needed.
• Assist in tracking rep promo orders, key account requests, UPC/fabric/COO inquiries, and image requests.
• Provide insights and summaries to support sales strategy and decision-making.

Tradeshow & Event Support

• Plan and organize tradeshows and regional sales events, including booth prep, appointment scheduling, and logistics.

• Manage project calendars, coordinate with cross-functional teams, and ensure all tasks are completed on time.
• Support set-up and breakdown of events, team lunches, and general tradeshow execution.

Cross-Functional Collaboration

• Serve as a bridge between Sales, Marketing, Planning, Production, and Design teams.

• Ensure clear communication of timelines, dependencies, and deliverables across departments.
• Act as a reliable point of contact for reps and internal teams on project and operational needs.

QUALIFICATIONS / EXPERIENCE / SKILLS / COMPETENCIES

• 2+ years of experience in sales, operations, or project coordination within the fashion/apparel industry preferred.

• Strong proficiency with Microsoft Office, Google Suite, Excel (including pivot tables, VLOOKUP, formulas) and project management tools (Asana, ClickUp, Basecamp).
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.
• Excellent communication and collaboration skills; able to work with multiple stakeholders with professionalism and clarity.
• Proactive, solution-oriented, and able to anticipate needs without constant direction.
• Positive, adaptable, and thrives under pressure.

PHYSICAL DEMANDS / WORK ENVIRONMENT 

• This position is currently operating as 3-4 days in office / partial remote position.   Work is conducted in an air-conditioned office environment or at home office.  Frequent use of hands, eyes, speech utilizing computer and work-related equipment. Frequent sitting, occasional standing / dexterity.   
   Occasionally required to stand, walk, climb, balance, bend, stoop, kneel or crawl
• Continually required to sit, utilize hand and finger dexterity, talk & hear
• Occasionally exposure to outside weather conditions 
• While performing the duties of this job, the noise level in the work environment is usually moderate
• The employee must occasionally lift and /or move more than 20-25 pounds
• Specific vision abilities required by this job include: Close vision; Distance vision; Color vision; Peripheral vision; Depth perception and ability to adjust focus

• Specialized equipment, machines, or vehicles used: computer, laptop, printer, copy machine
• Occasional travel to tradeshows

Z SUPPLY PERKS

At Z SUPPLY, departments work cross-functionally enabling everyone to further their knowledge and expertise in an inclusive, supportive environment that is committed to healthy work/life balance, peer mentorship, and community outreach. In addition to a collaborative and supportive culture, here are a few additional perks that are enjoyed by the Z SUPPLY team:

• Teams work a partial hybrid  / remote schedule.
• Half-Day Fridays year-round
• Generous clothing discount
• New chic and modern offices located near top restaurants and shopping.
• Comprehensive health benefit package that includes medical, dental, and vision.  Team members enjoy zero premium cost for select medical plans.   
• 401K with annual company match
• Positive, collaborate company culture

Position Salary Range $68,700 - $78,000  Annually

As required by applicable Pay Transparency laws, Z SUPPLY provides a range of compensation for roles that may be hired in locations under these requirements. To determine starting pay within the hiring range, we carefully consider a variety of factors, including primary work location, role/level, a candidate’s skills, experience, market demands, internal parity and other relevant factors.   Flexibility outside of the salary range listed may be considered based on additional skills or qualifications a candidate may possess that may justify additional compensation.  Company paid health benefits, PTO, bonus and other various company perks are not included in the salary range listed above and are considered additional compensation.    

Want to join our growing team?

Please send through your resume and complete our online application process.

We hope we get the chance to work with you!