Business Services Specialist bei Nadaburg Unified School District 81

JOB TITLE: Business Services Specialist 

EMPLOYMENT TERM: Annual 

SUPERVISOR: Director of Business Services 

CLASSIFICATION: Classified, Exempt 

JOB SUMMARY 

The Business Services Specialist will support a variety of fiscal and administrative functions within our organization. This position plays a key role in financial operations, including accounts payable and receivable, purchasing, recordkeeping, and audit support. The ideal candidate is organized, proactive, and comfortable working in a dynamic and collaborative office environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Process and monitor accounts payable and accounts receivable transactions.
• Ensure accuracy by matching invoices, purchase orders, and receiving documentation.
• Manage purchasing tasks using purchase orders and online platforms.
• Coordinate with vendors to verify product delivery and resolve discrepancies.
• Obtain quotes and assist with procurement, including with cooperatives and contracts.
• Prepare and record cash deposits and maintain accurate financial logs.
• Reconcile credit card statements and bank accounts.
• Maintain and track the Fixed Assets Inventory.
• Use General Ledge (GL) codes accurately for financial entries.
• Prepare and post journal entries as needed.
• Support the finance team in audit preparation and maintain audit-ready records. 
• Utilize Microsoft Excel, Word, and financial software (e.g., Visions or equivalent).
• Uphold confidentiality in handling sensitive financial information.
• Communicate and collaborate effectively with team members and stakeholders.
• Perform other duties as assigned in support of business operations.

MINIMUM EDUCATION AND/OR EXPERIENCE 

• Experience in business services, accounting, procurement, or a related field. 
• Understanding of financial procedures, GL codes, and reconciliations.
• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced setting.
• Effective communication and interpersonal skills.
• Commitment to confidentiality and professional integrity.

PREFERRED EDUCATION AND/OR EXPERIENCE 

• Associates or Bachelors Degree in Accounting, Business or related field. 
• Two or more years or relevant work experience in finance or procurement. 

CORE COMPETENTCIES 

? Accountability ? Analytical Thinking ? Integrity ? Advocacy

PHYSICAL DEMANDS & WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms and fingers to input data, handle, feel or reach; employee may occasionally push or lift up to 50 lbs. such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.
The noise level in the work environment is moderate to loud and can vary in temperature. The nature of this position is fast-paced and may occasionally be thought of as stressful. Through interaction with the public and other district employees, the employee may encounter different scents.

ABOUT US
We have a great group of dedicated staff and hard-working students who work together to achieve academic success within in our district. Our campuses are located in Wittmann and Surprise, Arizona, where we value and invest in our local community.
Our Mission is to graduate all students with the knowledge, skills, attitudes and ethics necessary to succeed in the colleges or careers of their choice. Our Vision is to provide a quality education for every student, every day.

NOTICES
The statements in this job description describe the essential function and requirements as assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Job descriptions are subject to change. Employees must be able to pass a pre-employment drug test and extensive fingerprint and background check. Discrimination against an otherwise qualified individual with a disability or any individual by reason of race, color, religion, sex, sexual orientation, gender identity gender expression, age, or national origin is prohibited. Efforts will be made in recruitment and employment to ensure equal opportunity in employment for all qualified persons. NUSD is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact the district office at (623) 250-7746 at least 3 days in advance.

WHAT YOU’LL LOVE ABOUT US
Our rural community offers a close-knit feel.
We offer job-embedded professional development and career pathways.
We have an exciting STEM program with amazing community partners.
Our University partners offer discounted tuition.
Discounted childcare is available for all employees.