5.14 Office Manager - Boston Location bei Field-ai

We’re hiring an Office Manager for our Boston office to lead administrative operations, streamline workflows, and foster a welcoming office culture. The goal is to make day-to-day operations seamless, support staff effectively, and maintain an organized, safe, and efficient work environment. You’ll act as a key liaison between staff, leadership, and external parties, balancing operational excellence with interpersonal skills. This is an in-person role, expected to be in the Boston office five days per week.



What You’ll Get To Do

Manage Office Operations & Administration

Oversee daily office functions including scheduling, supplies, equipment, and facilities.

Coordinate and communicate closely with office managers at our other offices on processes.

Serve as the office receptionist, greeting visitors, interviewees, and managing visitor access.

Coordinate with vendors, service providers, and building management to maintain a smooth office environment.

Handle deliveries, mail, and courier services efficiently.

Organize and maintain office supplies, equipment, food, drinks, and snacks.

Coordinate office maintenance requests (e.g., liaising with the building manager, parking coordination, and building maintenance reminders).

Coordinate with IT on office technology needs and equipment management (e.g., tracking/shipping/returns of computers, monitors, printers, etc.).

Help maintain any office operational procedures (e.g., safety postings).

Support Team and Leadership

Act as the primary point of contact for Boston office-related inquiries.

Help welcome new Boston employees in coordination with HR.

Organize office events, team-building activities, and holiday parties.

Assist with booking flights and travel for the Boston office team.

Support internal communications and scheduling reminders for staff.

Streamline Processes and Communication

Implement and optimize office processes, tools, and documentation for efficiency.

Track budgets and expenses for office operations, reporting to leadership as needed.

Identify opportunities to improve workflow, anticipate needs, and implement pragmatic solutions.

What You Have

Proven experience (3+ years) in office management, administrative coordination, or operations support.

Strong organizational and multitasking skills; ability to prioritize effectively.

Excellent interpersonal and communication skills; ability to work with diverse teams.

Proficiency in office software and collaboration tools (Google Workspace, Microsoft Office, Slack).

Problem-solving mindset with the ability to anticipate needs and implement solutions.

The Extras That Set You Apart

Familiarity with HR processes such as onboarding, benefits administration, and compliance.

Budget management experience or familiarity with financial tracking.

Event planning experience and coordinating employee engagement programs.

Strong project management skills and comfort working independently.

Experience with IT support coordination, vendor management, and office equipment management.

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