Senior Administrative Assistant - Director for Student Health Services bei Corpus Christi Independent School District

Education/Certification

• Required: High school graduate with secretarial training
• Preferred: Postsecondary business computer/courses

Technology Proficiency: Level 2 – Applied (use of)

• Applied use of Computer operations
• Applied use of Software productivity tools (i.e., Microsoft Office)
• Applied use of E-mail
• Applied use of Printers
• Applied use of Job-related financial and student management systems
• Applied use of Multimedia tools
• Applied use of Electronic file management
• Applied use of Eduphoria
• Applied use of Student Management System
• Applied use of Knowledge of District Acceptable Use Policy and Technology Ethics/Etiquette

Personal Qualifications Required:

• Relates positively to others.
• Works cooperatively and tactfully with other staff members, school personnel, and general public.
• Displays reliability, productivity, and adaptability within the organizations.
• Demonstrates efficiency in the application of established procedures.
• Produces quality work. Possesses organizational and time management skills.
• Demonstrates ability to handle multiple priorities effectively, works under pressure, meets deadlines, and maintains confidentiality.
• Displays ability to work independently with little or no supervision.
• Communicates effectively in both written and oral forms.
• Maintains professional appearance and serves as a positive role model.
• Possesses advanced computer usage skills including spreadsheet, database, and desktop publishing programs.
• Displays knowledge of general accounting procedures.
• Maintains ability to create appropriate reports, forms, and correspondence, as necessary.

Function

The Senior Administrative Assistant to Director for Student Health Services performs various secretarial duties, using good judgment in exercising those procedures. Primary duties include assisting in organizing information, compiling reports, sending communications, answering telephones, typing, filing, scheduling appointments, and other duties as assigned.

Reports To:

Director for Student Health Services

Responsibilities:

• Performs general secretarial duties involving answering the telephone, giving information in accordance with approved procedures, taking messages, filing, and other office procedures.
• Prepares documents, letters, requisitions, and other information as needed.
• Proofreads all documents for spelling and typographical errors.
• Makes telephone calls and appointments as requested.
• Maintains a readers’ file and subject file.
• Operates various office machines and equipment.
• Sends/obtains information from/to schools as directed.
• Assists other secretaries in the preparation of office projects.
• Performs other job-related duties as assigned by the Coordinator, Specialist, Director, and Assistant Superintendent.
• Maintains spreadsheet of budget expenditures and organizes and files requisitions on all expenditures.
• Assists in preparation of SHAC (School Health Advisory Council) materials, meeting organization and taking meeting minutes. 
• Maintains professional appearance and serves as a positive role model.
• Makes travel and hotel reservations.
• Maintains office supply inventories and requisitions of supplies and materials when needed.
• Attends to the organization and distribution of all material and equipment requests for seminar presentations.
• Processes all honorarium and reimbursement request.
• Compiles various Student Health Services state-mandated reports.
• Orders, maintains, and calibrates health services equipment.
• Assist in preparing Memorandum Agree of Understanding (MOU) and payment for medical services rendered by consulting School Physician and HEB for Hepatitis B vaccine.
• Maintains a storage and retrieval system of materials conveniently accessible for dissemination.
• Performs other job-related duties as assigned by the appropriate chain of command.

Supervisory Responsibilities:

Non Working Conditions:

• Challenging situations; light lifting
• Engages in limited in-District travel.
• Ability to manipulate tools/equipment/keyboards.
• Ability to perform work while standing and/or walking for extended periods, up to eight (8) hours a day.
• Ability to see detailed information, naturally or with correction.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.