Events Coordinator (JST) bei Gatewaystaff

Summary of Position:

The Event Coordinator will use their professional experience and skill sets to proactively manage all aspects of event planning and coordination for the ministries of Gateway Church that apply to the logistical tasks and execution of events. This role requires the ability to build relationship with, work with, support, and assist ministries, vendors and service departments to ensure event success. Providing and overseeing teams for execution of weekend and events.

The ideal applicant will be skilled in handling a wide range of administrative and logistical tasks. They will also be highly organized and good at multi-tasking. Experience in planning events and coordination is preferred. Exceptional communication and interpersonal skills are a must.

Principal Job Responsibilities:

• Upholding the policies, procedures, guidelines and codes pertaining to event planning to ensure the success of each event
• Provides oversight and direction for all on-site teams including outside vendors while also providing the necessary tools required for them to perform tasks efficiently and effectively
• Manage event planning by possessing a complete knowledge of our Campuses and grounds including room capacities, room usage, preferable table and chair set ups, room adjacencies, food service allowances, multimedia equipment availability, traffic flow patterns, facility entrances, parking areas and fire code requirements
• Proactively manage the assigned calendar with campus oversite, processes, and implementation of critical systems.
• Proactively manage planning software, and ensure all event details are accurately represented in the system
• Meet with oversight regularly, attend department meetings, trainings and Event Management Team scheduled meetings
• Contract vendors for events and coordinate on site set ups and teardown
• Manage all aspects of event planning meetings with both ministries and support teams, including mediation of issues related to event
• Develop and maintain a preferred vendor list
• Manage, code and submit event receipts as event department credit card purchases
• Track spending to stay within approved event budgets while communicating final event budgets to ministries
• Create planning guides/timelines for all events and provide on-site and on-call support during events.
• Manage campus décor items owned by campus and use of said items for events as needed
• Will take Food Handler’s course and keep current as long as in employed in the role
• Manage Food & Beverage event requests.
• Recruit, train and manage Food & Beverage volunteer team.
• Recruit, train and manage Events volunteer team.

General Skills & Qualifications:

• Proficient written and verbal communication skills
• Strong time-management skills and multitasking ability
• Proficient in Microsoft Office, Planning Center (PCO), The Rock RMS, social tables and project management software and/or with aptitude to learn new software and systems
• Competency in Planning Center (PCO), The Rock RMS, Social Tables, and project management software
• Prioritize and manage multiple projects simultaneously and follow through on assignments in a timely manner
• Demonstrated knowledge of event management principles, methods and techniques
• Ability to strategically and tactically organize and structure events
• Demonstrated skills and experience in mediation
• Capability to work with varying personalities
• Task Oriented and organizational skills
• Able to work flexible hours

Physical Job Description

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this Job, the employee is regularly required to:

• Sit/stand for long periods of time
• Occasionally kneel, or crouch
• The employee must frequently lift and/or move up to 20 lbs. and occasionally lift and/or move up to 30 lbs.

*This description is not all inclusive, and other duties may be assigned as necessary.

Gateway Church does not discriminate in employment opportunities or practices on the basis of race, color, sex, national origin, age, disability, or any other characteristic protected by law as it applies to churches; however, Gateway Church does discriminate on the basis of religion.

Employment Requirement: All Staff must be a member or become a member of Gateway Church upon

employment.