Human Resources Generalist bei Westby Cooperative Creamery

This exempt position provides support to the Human Resources department and Cooperative employees. The Human Resources Generalist manages the HRIS for the Cooperative and serves as the payroll processor. This position works within the Cooperatives business office hours of Monday through Friday, 8 am - 5 pm, however, flexibility is needed to meet the needs of all employees, including manufacturing employees working varied days and hours.

Position Summary:  

The Human Resources Generalist manages the HRIS for the Cooperative, serves as the payroll processor and coordinates recruitment of non-exempt employees. The Human Resources Generalist assists in promoting and developing programs and incentives for the benefit of employees while focusing on meeting the Westby Cooperative Creamery’s Mission and Vision with a focus on safety, quality, and productivity goals.

Human Resources Responsibilities:

1. Manages the HRIS and security programs and assists in managing the time and attendance program.
   • This includes the set-up, maintenance, and auditing of Creamery data as well as the maintenance and auditing of individual employee data to ensure accurate processing of Creamery and employee data.  
   • Prepares, updates, and maintains SOP’s for all processes in HRIS and security program while assisting in processes for time and attendance and payroll.
2. Manages the time and attendance program.
   • Sets-up, maintains and audit Creamery data as well as the maintenance and auditing of individual employee data to ensure accurate recording of hours and payroll processing. 
   • Prepares, updates, and maintains SOP’s for all time and attendance and payroll processes.
3. Performs payroll processing responsibilities.
   • Performs the set-up and maintenance of individual employees in the time and attendance program to ensure accurate recording and payment of hours worked, paid or unpaid benefit and/or other hours and employee contact information.
   • Performs the set-up and maintenance of individual employee data in the HRIS database to ensure accurate payroll.
   • Performs all payroll processing responsibilities for the Creamery payroll.
   • Maintains reports that track employee paid time off.
   • Creates and distributes reports and data as requested by management.
   • Reports temporary employee hours worked to staffing agencies.
4. Maintains employee attendance file and monthly and annual perfect attendance reports.
   • Processes Time Off Requests in attendance folder.
   • Records absences from daily changeover report in attendance folder and records absences and payment of benefits in time system.
   • Identifies employees with monthly and annual perfect attendance in preparation of attendance incentives.
5. Coordinates recruitment and onboarding of non-exempt employees.
   • Posts positions on Creamery’s website and on-line job sites
   • Communicates open positions and coordinates interviews with staffing agencies
   • Coordinates interview and selection process, including completing interviews, pre-employment assessments, background checks, references, employment offers, pre-employment physicals and onboarding documentation
6. Prepares and participates in onboarding of new employees and completes tasks relative to onboarding.
   • Coordinates the preparation and verification of new employee documents and records, including, but not limited to orientation material, personnel files, paid time off summary, attendance, performance appraisals, journals and HRIS database.
7. Maintains weekly budgeted staffing report.
8. Coordinates and documents fitting, assignment, service requests of employee uniforms, boots, locker, and boot closet assignment.
   • Maintains inventory and organization of no-name uniform closet and boot inventory.
   • Maintains list of employee locker and boot closet assignments.
   • Maintains reports and submits orders for new employee uniforms and requests for service needed by employees (missing uniforms, size changes, etc.)
   • Reviews and approves provider invoices for uniform services.
   • Empties past employee lockers and boot closet assignment and collects personal belongings to return to past employees.
9. Coordinates and processes all benefit enrollments, benefit changes and terminations.
   • Coordinates new employee benefit meetings with insurance broker and new employees.
   • Completes, reviews and processes benefit enrollment documents with broker and within HRIS.
   • Coordinates employee termination process according to termination checklist, including but not limited to benefits.
   • Assists with benefit open enrollment process.
10. Manages the Fit for Life wellness benefit program by developing, coordinating and promoting the program.
11. Coordinates the reporting and processing of worker compensation claims.
    • Prepares and submits worker compensation claim data to insurance company; initial injury report, initial and ongoing medical documentation, etc., in partnership with EHS Manager.
12. Participates as an active member of the culture committee
    • Facilitates or takes meeting notes on rotation
    • Maintains culture committee metrics
    • Prepares the monthly newsletter for committee approval and distributes to employees
    • Assists with planning and coordinating employee relation/recognition activities. 
13. Performs customer service functions by answering questions and proactively engaging with employees.
14. Audits and updates company posters to ensure legal compliance and maintains communication resources weekly, i.e. bulletin boards, HR racks, job posting board, monitor, etc.
15. Supports the Human Resources Department strategic plan by actively participating in department initiatives.
16. Prepares initial SOP’s for all responsibilities and updates as changes occur and reviews annually.
17. Assists with maintaining personnel records, scanning and filing of employee documentation and record retention.
18. May perform other duties as assigned.

Knowledge, Skills and Abilities:

1. Associate Degree in Human Resources Management and three or more years similar work experience or equivalent combination of education and experience is required. 
2. Strong understanding of local, state and federal employment laws.
3. Proficiency in MS Office (Word, Excel, PowerPoint) and HR Management Systems is required.
4. Strong organizational and time management skills with ability to manage multiple projects while maintaining close attention to detail.
5. Excellent interpersonal and communication skills with the ability to build rapport and establish relationships at all levels of the organization. Preferred candidates will be bilingual.
6. Ability to prioritize workload and self-manage projects, handle multiple tasks, and meet strict deadlines is required.
7. Ability to handle sensitive information with professionalism and confidentiality.

Physical Requirements:

1. Work is performed within an office environment with minimal exposure to hazardous or unpleasant conditions.  Physical demands are usually limited to sitting or standing in one location much of the time.  Some stooping. Lifting or carrying objects of light weight may be required.  Must pass the administrative job screen.