Office Manager bei Thgrp

Build Your Career at Milestone Contractors!

The Office Manager provides general administrative support to office staff and leadership.

Essential Functions

• Coordinates and maintains President’s schedule
• Schedules and organizes complex activities such as meetings, travel, conferences
• Maintains Outlook Calendars
• Receives, distributes and sends mail, faxes and copies as needed
• Meets deadlines.
• Prepares Correspondence and Communications
• Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Supports President in maintenance of corporate expenses. Activities include: copying check requests and sending to accounts payable travel reimbursement, documenting corporate credit card expenses to corporate finance.
• Performs desktop publishing. Creates and develops visual presentations for the President.
• Opens mail for the President. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information
• Schedules and attends meetings
• Schedules meetings for President
• Attends meetings: takes and publishes meeting minutes and notes
• Communicates with internal/external customers.
• Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs. Handles confidential and non-routine information and explains policies when necessary.
• Answers phones for President and Human Resources department. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other system development assistants to cover phones.
• Greets guests in professional, friendly and hospitable manner
• Provides highest levels of quality and service
• Promotes and maintains personal safety.
• Exhibits safe work behaviors
• Wears all prescribed PPE.

• Additional duties and responsibilities as assigned, including but not limited to continuously growing in alignment with the Company’s core values, competencies, and skills.

Education Qualifications

• Associate's Degree in Business Administration or Human Resources preferred, HS or equivalent is required

Experience Qualifications

• 8+ years experience supporting executives: Vice-President, President, COO, CEO

Licenses and Certifications

• Valid drivers license is required

Working Conditions/Physical Demands

• Clerical office environment
• Indoor conditions that include standard office equipment such as computers, photocopier, phone, filing cabinets, fax machines, cubicles
• Some exposure to highway construction job sites, which includes exposure to inclement weather, moving traffic, noise, fumes, mechanical and heavy equipment
• Sits at a desk for hours at a time
• Looks at a computer screen hours at a time
• Performs data entry, alpha and 10-key numeric, on a keyboard or tablet
• Uses copy/fax to scan documents
• Sits in motor vehicle and drives regularly

About Milestone Contractors

Milestone Contractors is a privately held, family-owned business headquartered in Indianapolis. Milestone Contractors is a fully integrated heavy construction company specializing in highway, bridge, asphalt and concrete paving and site development. Over its 30-year history, Milestone has built a reputation for prioritizing safety, quality, people and innovation. Milestone Contractors is a part of The Heritage Group's family of companies. Learn more at https://www.milestonelp.com/

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

#MilestoneContractorsLP

Jetzt bewerben