Contracts Specialist bei USSI Global

USSI Global provides field maintenance and system integration for multiple technology markets including commercial communication systems, government weather & consumer sites, digital media and broadcast host locations. With over 300 service locations throughout the United States, others in Canada, Mexico, U.K., the Caribbean Islands, and 140 other countries, we are positioned to handle national and global requirements. For more information visit us at www.ussiglobal.com. 

*Only local candidates will be considered*

Job Title:  Contracts Specialist 

Location:  Melbourne, FL (Onsite, not remote)

Shift:  Mon to Fri from 9a to 6p

Salary:  $60,000 to $65,000 (DOE)

Required:  

• A minimum of 1-year of experience drafting and assembling business proposals in a professional environment.  
• Strong MS Excel skills

Preferred:

• Previous experience responding to requests for proposals (RFPs) 
• Previous experience preparing sales quotes
• BA/BS preferred

Summary

The Contract Specialist is a dynamic position with strong organizational and interpersonal skills and the ability to support both USSI Global’s Business Development and Human Resources departments. 

Essential Duties & Responsibilities

• Respond to requests for proposals (RFPs) from a wide range of clients

• Draft and assemble proposals, presentations, and pitches, assisting the Sales team, including drafting project budgets and timelines

• Conduct thorough research to gather relevant data and insights for proposal development

• Compile and organize information from various sources to support proposal content

• Write clear, engaging, and persuasive proposals tailored to the needs of diverse clients

• Collaborate with team members to ensure alignment with marketing strategies and objectives

• Support sales with administrative duties, including preparing sales quotes, presentations, proposals, development of cost models and other administrative duties.

• Provide support for planning and coordinating of daily activities of multiple programs/projects.

• Support and maintain reports for multiple programs/projects.

• Serve as support for a variety of human resources functions including but not limited to conducting new hire orientation, developing content for employee training sessions, creating and maintaining employee files, job description creation, and human resources-related functions within USSI Global’ HRIS system.  

Skills and Attributes

• Problem solving – the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality.

• Interpersonal skills – the individual maintains confidentiality; remains open to ideas and exhibits willingness to try new things.

• Work requires attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to manage multiple competing tasks and demands.

• Oral communication – the individual speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills.

• Have strong oral, written, and presentation skills.

• Planning/organizing - plans and works and uses time efficiently.

• Quality control – demonstrates accuracy and thoroughness, monitoring their work to ensure quality.

• Dependability – follow instructions, respond to management direction and solicit feedback to improve performance.

• Safety and security – follows company safety policy and procedures.

• Initiative - Volunteers readily; undertakes self-development activities.

• Analytical capabilities to look beyond task to completing the assignment.  Ask challenging questions and independently work with other departments to get answers.

• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Qualifications

• Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.

• Must be able to interact and communicate with individuals at all levels of the organization.

• Must have knowledge of a variety of computer software applications and presentation software (MSWord, Excel, Access, PowerPoint)