Administrative Coordinator bei University of Maryland Medical System

When we say “our community” we mean it.

UMMC Midtown Campus, one of two campuses of the University of Maryland Medical Center, has had a long history of working to keep our community healthy and has grown to become a trusted teaching hospital for medical and surgical care in Baltimore City.

Located in Baltimore’s cultural center near the historic Mount Vernon neighborhood, UMMC Midtown Campus is a 180-bed, community teaching hospital with a focus on helping people manage chronic diseases, including diabetes, hypertension, pulmonary conditions, and infectious diseases.

Job Summary

The Administrative Coordinator provides secretarial and administrative support to assigned department. Under the direction of a Director, the Coordinator is responsible for scheduling and maintaining the calendar heads of one or more designated departments, prepares correspondence and coordinates the day-to-day operations of the department.

ADMINISTRATIVE COORDINATOR

• MAINTAINS CALENDAR AND SCHEDULE: Arrange meetings providing notification to participants and attendees. Prepares and distributes agenda in advance of meeting. Serves as recording secretary. Prepares and distributes minutes. Provides follow-up when necessary. Reserves rooms for meetings, arranging for room set-up and equipment as necessary. Maintains a current and accurate membership list of assigned committees. Maintains records of meetings. Handles all travel arrangements as required.
• PREPARES CORRESPONDANCE FOR DEPARTMENT CLINICAL HEAD: Drafts letters, reports, statistical data and memoranda as required. Prioritizes in order to meet deadlines when applicable. Assists with special projects, compiling materials for submission or distribution and responding to various agencies as required. Prepares/drafts correspondence for department clinical head. Develops reports, creating and modifying programs to meet the needs of department.
• RESPONSIBLE FOR DAY-TO-DAY OPERATION OF THE OFFICE: Maintains office supplies and equipment to maximize efficiency and maintain good stewardship of resources. Exercises initiative, judgement and knowledge within the scope of responsibilities of administrative, procedural and managerial details in day-to-day activity of the department. Provide regular feedback regarding performance in addition to timekeeping
• TRACKS TIME AND EXPENSES: Tracks expenses for clinical head. Reconciles and processes monthly expenses. Collects and maintains time logs for physician and employees. Processes check requests consistent with organizational policy as required.

Education and Experience

• High School Diploma or equivalent (GED) is required.
• Four years general clerical/administrative experience is required.
• Experience working in a development office, preferably in medicine or healthcare.

All your information will be kept confidential according to EEO guidelines.

Compensation: 
Pay Range: $21.5-$30.12
Other Compensation (if applicable): n/a
Review the 2025-2026 UMMS Benefits Guide

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