Administrative Assistant 4 - Center for Educational Opportunity Programs bei Nshe
Nshe · Henderson, Vereinigte Staaten Von Amerika · Onsite
- Professional
- Optionales Büro in Henderson
Nevada State University appreciates your interest in employment. To ensure your application process runs smoothly, we ask that you keep in mind the following when completing your application:
The required documents are listed below on the posting. Your application may not be considered if you do not attach the required documents.
Draft applications are saved automatically and can be accessed through your candidate home account. Completed applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.
Please note, recruitment will close without notice when a hiring decision has been made.
If you need assistance or have questions regarding the application process, please contact the Human Resources department at (702) 992-2320 or [email protected].
Job Description
Nevada State University invites applications for the position of Administrative Assistant 4 for the Center for Educational Opportunity Programs (CEOP). The Administrative Assistant 4 will provide high-level administrative support to the Executive Director of TRIO and Educational Opportunity Programs with operations, complexities, challenges and projects. This includes assisting with fiscal activities (purchasing, budgeting, contracts), planning and executing events, office management, and interdepartmental coordination, internal and external communications, and calendar management.
About the institution:
Nevada State University, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely under-served student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else.
Nevada State University continues to grow as an institution of higher education. In Fall 2024, the enrollment surpassed 7,500, with 7,464 undergraduate students and 85 graduate students. A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 41% are Hispanic, 13% are Asian/Pacific Islander, 9% are Black/African American, 22% are White, and 6% are multiracial.
We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish. In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada.
We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community.
We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.
Primary Responsibilities:
- Oversee budget monitoring by recording and tracking account balances, expenditures, encumbrances, accounting adjustments; prepare regular budget reports showing weekly financial activity.
- Regularly monitoring actual financial performance against the budgets.
- Take corrective actions (accounting adjustments) when necessary to ensure processes are running to schedule again.
- Monitor and control office-related expenses.
- Lead on regulatory compliance for internal and external budgetary audits.
- Provide high-level administrative support to the Executive Director.
- Calendar management that includes creating and maintaining meetings, scheduling events and tasks for CEOP.
- Professionally represent CEOP and liaise with internal and external entities.
- Assist with departmental and events purchasing requests by executing the procurement process from purchase to reconciliation.
- Assist CEOP employees with individual and group travel request.
- Assist with event planning and support for CEOP-wide events and university-wide events; some nights and weekends, as needed.
- Be onsite contact on the day of CEOP special events to ensure everything is executed as planned and handle unexpected situations during the event.
- Assist with special projects including federal and institutional reports.
- Oversee administrative processes for CEOP including facilitating communication, managing resources, and ensuring a productive and well-organized workplace.
- Lead inventory control activities for CEOP sensitive supplies and equipment.
- Other duties as assigned.
Required Qualifications:
- Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant 3 in Nevada State service; OR an equivalent combination of education and experience as described above.
- Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).
Please note: Applicants must meet the posted minimum qualifications at the time of application in order to be considered for the position.
Preferred Qualifications:
- Proficient with Microsoft Office Suite including a high level of Microsoft Excel competency.
- Strong communication (oral and written) and interpersonal skills.
- Excellent time management skills.
- Experience in a higher education setting.
- Ability to execute and conclude the procurement process for goods and services.
Salary & Benefits
Budgeted salary for this position is $50,153.76. Nevada State University offers excellent benefits, including a generous vacation & sick benefits, 12 paid holidays, educational benefits, a choice between three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts, and an excellent pension retirement plan through the Public Employees’ Retirement System of Nevada. The plan requires employees to withhold 19.25% of the budgeted salary toward retirement with an equal employer match of 19.25%. No relocation assistance is provided for this position.
The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm.
This Posting is Open Until Filled
The posting will remain open until filled, with the first review of applications to begin on Friday, November 7, 2025. Qualified individuals are encouraged to apply by November 6 for full consideration.
Special Instructions for Internal NSHE Applicants
Nevada State University employees or employees within the Nevada System of Higher Education (NSHE, UNLV, UNR, NSU, CSN, TMCC, WNC, GBC, or DRI) MUST use the “Browse Jobs” process within Workday to find and apply for jobs at Nevada State and other NSHE Institutions. Once you log into Workday, type "Browse Jobs" in the search box which will navigate to the internal job posting site.
If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.
Travel Reimbursement
Out of Area/State Candidates will not be offered travel reimbursement.
Exempt
NoFull-Time Equivalent
100.0%Required Attachment(s)
Please note, once you submit your application the only attachment(s) viewable to you will be the attachment(s) to the resume/CV section of the application. Any additional required attachment(s) to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment(s) will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at [email protected].
Please upload the following documents:
- Detailed resume listing relevant qualifications and experience;
- Cover Letter indicating why you are a good fit for the position and Nevada State University;
- Names and contact information of three references (you will be notified before references are contacted);
- Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Resume/CV section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc.).
Applications that do not include the required uploaded documents may not be considered.
Posting Close Date
Note to Applicant
Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.
References will be contacted at the appropriate phase of the recruitment process.
This position may require a criminal background check to be conducted on the candidate(s) selected for hire.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
Nevada State University does not currently sponsor Visas, all applicants must be eligible to work in the United States without sponsorship.
