Food, Beverage & Events Coordinator bei LAIKA

General Summary 

The Food, Beverage & Events Coordinator is responsible for supporting employee services with a primary emphasis on event coordination and food and beverage services across the studio. With a strong focus on culinary logistics and vendor management, this position is key in providing a positive customer service experience for employees and visitors in a fast-paced production environment. 

Job Functions 

• Act as the primary point of contact with vendors for all studio food and beverage services including catering, pantry, and grab & go offerings, as well as maintaining inventory, restocking, and purchasing goods (e.g., ice, sodas, alcohol, snacks, grab-and-go fridges, etc.).
• Serve as official logistics point of contact for all VIP guests and production/department events with direct collaboration with People & Culture, Marketing, Admin Services, DEI groups, as well as all LAIKA employees in need of event assistance.
• Submit catering orders and coordinate with vendors for recurring employee events such as Friday Party and Studio Breakfasts.
• Coordinate with vendors to ensure consistent service, troubleshoot issues, and elevate the culinary experience across the studio. 
• Prepare, coordinate, and update all internal and external communications, flyers, and event bookings related to admin services events.  
• In partnership with People & Culture, support all event planning, preparations, and “day of” execution, as well as overall breakdown/reset.
• Organize events calendar and collaborate with the Employee Services and Facilities Assistance teams on event assistance/coverage, as well as create and manage event intake forms.
• Maintain organization of food and beverage event supplies and storage closets and conduct monthly inventory of event party supplies and restock items when needed.
• Track food and beverage and vendor invoices, reconcile discrepancies, and submit for approval.
• Run errands to assist with on-the-ground logistics to support food service and event execution. 

Qualifications 

• 1 - 3 years’ experience in food and beverage and/or coordinating live events with a strong emphasis in customer service.
• Strong planning, time management, and organizational skills with meticulous attention to detail.
• Proficient with Microsoft Office.
• Demonstrated ability to prioritize, work well under pressure, and meet tight deadlines.
• Ability to work both individually and collaboratively.
• Ability to troubleshoot in a variety of situations while being resourceful in determining solutions.
• Strong written and verbal communication skills, including the ability to work with all levels within the organization.
• Valid Driver’s License with proof of insurance and access to a reliable vehicle for running errands, required.
• Must be able to legally purchase alcoholic beverages.
• Oregon Food Handler’s Card, or ability to obtain one. 

Physical Demands and Work Environment 

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Physical demands: While performing the duties of this job, the employee is required to walk; stand; sit; use hands to operate standard office equipment; reach with hands and arms; balance; stoop; talk or hear both in person and by telephone. The employee must lift and/or move up to 30 pounds. Vision abilities include close vision, distance vision, and the ability to adjust focus.
• Work environment: While performing the duties of this job, the employee works under typical office conditions and is exposed to variable indoor temperatures. The noise level is usually quiet or moderate.  

Location

On-site in Hillsboro, OR 

Salary

Salary is commensurate with skills and experience.