Court Case Manager 1 (41-3309) Palmer Civil - ACS Employees Only bei State of Alaska, AK

About the Department

THIS POSTING IS OPEN TO ALASKA COURT SYSTEM EMPLOYEES ONLY.

IF YOU ARE NOT A CURRENT COURT SYSTEM EMPLOYEE -- PLEASE STOP NOW.

The Palmer Civil Division of the Alaska Court System is accepting applications for a Court Case Manager 1 (salary range 10). This position will process small claims and civil case documents, and assist with jury and front counter matters.

* Employees working in this job classification will be considered for annual salary increases upon successful completion of a 1-year probationary period. This job classification will promote to range 11 after successful completion of three years of service with the court.

The Position

The Court Case Manager 1 is responsible for performing a wide range of clerical and administrative duties to support the Small Claims Division. This position involves processing cases from initiation to completion, including issuing summons and subpoenas, scheduling trial dates, notifying parties, and maintaining accurate case records. The incumbent reviews motions, prepares judgments for judicial signature, updates the case management system, and ensures all actions are completed in a timely manner. Close collaboration with judges and their staff is required to manage hearings, review orders, and maintain organized case files.

The role also involves extensive interaction with the public, responding to inquiries both in person and over the phone, providing procedural information, and performing substantial data entry. Accuracy, efficiency, and professionalism are essential as the clerk manages sensitive and time-sensitive court documents.

As a backup Jury Clerk, the incumbent assists in administering jury operations, including qualifying and excusing jurors, updating records in JuryView, preparing jury panels, communicating with jurors, and maintaining related statistics and reports.

In the capacity of backup Counter Clerk, the incumbent assists the public with file requests, case filings, and document certification, receives payments for various court fees and fines, and responds to procedural questions that do not require legal advice. This position requires attention to detail, strong organizational skills, and the ability to manage multiple responsibilities while maintaining accuracy and excellent customer service.

The Work Hours

This position is scheduled to work 37.5 hours per week.  The work hours for this position are Monday - Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.  

LEGAL RIGHT TO ACCEPT EMPLOYMENT 

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment.  The State of Alaska does not function as an employer sponsor.

Exceptional Benefits for Full-Time Employees

We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan. Personal leave is accrued for vacation, illness, or personal needs.

Enjoy peace of mind and long-term security while serving your community.

See http://doa.alaska.gov/drb/index.html  for additional information.  

For more information on the Alaska Court System, please visit: http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:
VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Position Duties

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience.

Substitution:

Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.

Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.

Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.

Minimum Qualifications

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• Post-secondary transcripts, if using education to meet minimum qualifications. 

Documents to be Submitted at the Time of Interview (REQUIRED):

If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations, if available.    
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

WORK HISTORY

If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
  
EDUCATION

If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.
  
SELECTION PROCEDURE

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
  
NEPOTISM REVIEW

To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
  
BACKGROUND CHECK

A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.     

Other Qualifications

Contact Title: Recruitment
     E-Mail: [email protected]

 Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

 Phone Number: (907) 264-8242