Hospitality & Events Manager bei Benesch Law

Who We Are

At Benesch we pride ourselves on exceeding expectations and building trust not only with our clients but with our employees - Benesch's #1 asset. Committed to providing not only the highest level of legal service to our clients, Benesch also aspires to create a positive work environment for our employees. Our Firm continues to earn placement on Chicago and Cleveland's Top Workplaces list, along with Cleveland's NorthCoast 99 Top Workplaces rankings. We also continue to advance on the AmLaw 150 list, placing us among the top 150 law firms in the country.

Benesch is proud to be recognized for being a Firm that attracts and retains top talent - making Benesch a great place to work. We offer a hybrid schedule, career development and growth, transparent and visible leadership teams, and a place where diversity, equity and inclusion is celebrated. In addition, the Firm offers a full array of benefits which can be viewed at www.mybeneschbenefits.com.

Working with Us - Come and "Be Benesch!"

We are one of the fastest growing firms in the nation, and have offices in Chicago, Columbus, San Francisco, New York City, and Wilmington. We continue to expand our geographic footprint and value the talent that comprises each of our locations. If you are someone who champions a First in Service approach and are ready to be part of an exciting and growing Firm, we would invite you to apply to join our team.

Want to know more? To hear from some of our team, click here: https://www.beneschlaw.com/careers/index.html

Benesch is proud to announce the opening for a Hospitality & Events Manager in our Chicago office! This position is full time, in-office.

Position Summary:

Do you enjoy the thrill of event planning? Is hospitality and providing white-glove service to professionals your passion? Then the Hospitality & Events Manager opportunity may be the next position you've been looking for in your career growth.

The Hospitality & Events Manager ensures an exceptional first-in-service experience for clients, visitors, and employees at the Firm's premier downtown Chicago office. This role manages the daily operations of our space as well as oversees the successful execution of onsite and internal off-site events, all food and beverage needs, hospitality, and applicable technology components. This role presents an opportunity for a dynamic and client-focused leader to foster a welcoming ambiance, drive operational excellence, and ensure the highest delivery of hospitality offerings in our Chicago location.

Essential Functions:

Event Planning

1. Manages the guest experience from the venue user's perspective by establishing, inspiring and maintaining an optimal guest experience as a core component of the organization's strategic priorities and daily operations.
2. Collaborates with key stakeholders and departments to plan and execute firm-related events both on-site and off-premises.
3. Calls upon Chicago area contacts in order to curate appropriate locations, vendors, supplies, food and beverage options, and other pertinent needs for Firm business and social events.
4. Manages event-related budgets, including vendor estimates, cost tracking, and post-event expense reconciliation.

5. Maintains organized details for each event and keeps organizers and hosts abreast of all necessary information and updates pertaining to their respective events.
6. Works closely with our contracted service provider Epiq on the delivery and setup of catering services and other amenities.
7. Brings a refined and elevated taste to the event planning component by being mindful of details, identifying areas for enhancements, and offering recommendations based on the nature of the events.
8. Briefs the Receptionists on the daily events and guests to ensure a smooth experience for guests upon arrival to the Firm.

Conference Center Management

1. Reviews submitted event/meeting requests via the Ask Cody booking system.
2. Engages applicable IT team members on the daily happenings and confirms all technology arrangements for the scheduled meetings and events are properly set up and functional.
3. Manages the quality control for conference room setups in terms of room cleanliness, amenity setups, temperature, etc. Follows up with Epiq as appropriate to resolve issues.
4. Directs the Epiq Site Manager and staff on scheduled meetings so there are resources in place to cover all daily Firm needs.
5. Seamlessly handles any last-minute room requests and coordinates all applicable equipment, resources, amenities and supplies as needed.

Hospitality

1. Manages all food and beverage needs for the Chicago office, including placing catering orders, monitoring inventory of provided beverages and snacks, and rotating selection options as needed.
2. Cultivates an inviting and enjoyable atmosphere throughout the entire office and consistently demonstrates a continuous improvement mindset.
3. Resolves any issues with building security/dock access for visitors and vendors accessing our space.
4. Ensures there is always coverage in the Reception area during Firm hours, and after hours as needed.
5. Directly manages the Receptionists, including scheduling, training, performance oversight, and ensuring a consistent, high-quality and visitor experience at the front desk.

Additional Responsibilities:

1. Proactively looks to deliver new ideas and creative approaches to constantly improve the client experience, while possessing the ability to solve and deliver on the tactical details.
2. Other duties as assigned.

Qualifications:

Qualified candidates will have a minimum of five (5) years management experience in a hospitality or event planning capacity. A Bachelor's Degree or equivalent work experience is required. Must be service-oriented, creative, resourceful, and have the ability to effectively communicate verbally and in writing with individuals at all levels in our organization. Prior experience with high-end event planning strongly preferred. The Hospitality & Events Manager must be willing to work a flexible schedule to account for early morning or evening events. Familiarity with conferencing equipment and other technology is preferred.

The salary range for this position is $97K to $120K

Please note that quoted salary ranges are based on Benesch's good faith belief at the time of the job posting and are not a guarantee of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, and experience. Base pay is only one part of the Total Rewards that Benesch provides to compensate and recognize our staff professionals for their work. Full-time positions are eligible for a discretionary bonus and a comprehensive benefits package.

Benesch is an equal opportunity employer. We strongly value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Benesch Human Resources Department by phone at 216-363-4578 or email Christine Watson at [email protected].

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities