Facilities Administrative Assistant bei Midwest Eye Consultants

POSITION SUMMARY: Facilities Administrative Assistant

This roll is a PRN position

ESSENTIAL RESPONSIBILITIES: 

Computerized Maintenance Management System, CMMS, System Maintenance

• Enter, update, and maintain accurate records of all facility and optometric equipment assets within the CMMS.
• Record detailed asset information including make, model, serial number, purchase date, warranty, and maintenance schedules.
• Upload manuals, calibration certificates, service logs, and equipment photos into the CMMS system.
• Assist with creating and maintaining preventive maintenance task templates specific to eye care equipment (exam chairs, slit lamps, phoropters, etc.).

Asset Inventory Coordination

• Conduct regular physical inventories of assets across clinical, surgical, and administrative locations.
• Reconcile inventory discrepancies between physical locations, CMMS data and financial data.
• Track equipment additions, relocations, and disposals to maintain an accurate database.
• Coordinate with vendors, regional managers, and clinical staff to gather missing asset data and documentation.
• Assist in tagging and labeling new equipment for proper identification and tracking.
• Help develop and document standard operating procedures for asset data collection and CMMS entry.

CORE LEADERSHIP EXPECTATIONS:

• Detail-oriented and process-driven.
• Reliable, proactive, and data focused.
• Service-minded and responsive to operational needs.
• TechXX HR will update
• Collaborative team player with strong communication skills.

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent required.

COMPETENCIES:

• Exceptional attention to detail and accuracy.
• Proficiency in MS Excel, Word, and Outlook; familiarity with cloud-based file management systems.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work collaboratively with clinical, administrative, and vendor teams.

PHYSICAL DEMANDS AND WORK ENVIRONMENT (per ADA guidelines):

• Physical Activity: Talking, Hearing, Repetitive motion.
• Physical Requirements: Sitting, standing, bending and lifting and/or moving objects up to 50 pounds.
• The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned.
• Travel is required for this position and requires a valid driver’s license.