People Administrator (12 Months FTC) bei Canarywharf

Department: People & Development

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Company: Canary Wharf Limited

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Reporting to: HR Administration Manager

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JOB SUMMARY

To provide general HR Administration and general administrative support to the People and Development Department.

The People Administrator focuses on empowering employees’ collaboration, excellence, innovation, engagement and ownership in an employee oriented culture.

Closing date: 3rd November 2025
Annual Salary: circa £30k dependent on experience

MAIN RESPONSIBILITIES

This is an office-based role with the flexibility to WFH up to one day per week

• To provide advice and guidance to staff members using Workday HCM including assisting with their change of personal details, contract amendments etc and to ensure tasks received in the Workday HCM inbox are dealt with promptly.

• Draft contracts of employment and contract amendments

• Conduct employment reference, background and right to work checks.

• Prepare employment references for both current and former employees.

• Responsible for employee lifecycle, including onboarding and offboarding.

• Responsible for processing employee’s holiday flex requests on Workday.

• Oversee the processing of employee referral payments. Distribute a weekly company-wide report detailing new starters and leavers.

• Verify that new employees have submitted the correct qualification certificates.

• Send welcome day-one information to new starters.

• Distribute eye test vouchers to employees.

• Support HR Advisors and Business Partners with employee queries.

• Take minutes during disciplinary or grievance meetings.

• Participate in ad-hoc projects as needed.

• Assist with the administration of company benefit schemes.

• Order and replenish departmental stationery.

• Arrange flowers for employees as and when required.

• Open, date stamp and distribute mail accordingly within the department.

• Answer the telephone in a professional and courteous manner and process messages.

• Assist with general HR queries

• Carry out any other reasonable duties, as directed by the HR Admin Manager.

PERSON SPECIFICATION

• HR Administration experience is essential.

• The ideal candidate must have a good working knowledge of Microsoft Office.

• Experience using HR software, preferably Workday is highly desirable.

• Strong inter-personal skills combined with a requirement to ensure confidentiality when appropriate are essential.

• The ability to manage a varied workload and prioritise, as necessary.

• The successful applicant must be able to work effectively as a team member.

• A positive and helpful attitude towards work is essential.

• The candidate must possess excellent communication and organisational skills.

• Act with integrity and deliver high performance
• Put our customers at the heart of what we do
• Resolve issues by providing high quality solutions

Foster Collaboration

• Find opportunities to collaborate with others across the business to achieve shared goals
• Encourage inclusive networks and treat others with respect and fairness
• Use knowledge to work effectively with suppliers / contractors to meet shared goals

Encourage Engagement

• Confident in making decisions appropriate to the role
• Learn from mistakes and listen to constructive feedback to improve performance
• Prioritise safety and actively support community, wellbeing and sustainability programmes

Take Ownership

• Take pride in delivering high quality service which exceeds expectations
• Committed to opportunities for self-development
• Take responsibility for my own performance and look for ways to improve

Embrace Innovation

• Embrace change and innovation
• Proactively suggest ways to improve our business and encourage others to share ideas
• See new challenges as opportunities to deliver effective change

WHAT WE OFFER

Diversity and Inclusion

We recognise the importance of embracing diverse experience, skills and perspectives at all levels and operating in an inclusive working environment, in order for everyone to reach their full potential. We also recognise that it makes business sense, since being an inclusive employer leads to better business performance and higher levels of employee engagement and satisfaction. We welcome applicants with diverse backgrounds, perspectives and skills and are committed to fostering a culture whereby everyone can reach their full potential.

Flexible Working

As an inclusive employer, we recognise the positive impact flexible working can have on an individual, their wellbeing, engagement and productivity. Therefore, we are open to consider flexible working arrangements, both temporary or permanent.

Learning and Development

At Canary Wharf Group, our employees receive a wide range of support to help improve their skills and achieve their career goals. We offer development opportunities through classroom and e-learning training, mentoring, cross department experience and on the job learning. We heavily invest in our staff attaining accreditations to develop existing and new skills, support chartered status, sponsorships and provide further educational opportunities which are job and business related. We never stand still and continually invest in developing skills and knowledge to ensure individual and company growth.

Other Benefits

We are committed to building a safe, happy and healthy community for our employees and we offer a comprehensive range of benefits, all designed with our employees and their wellbeing in mind. From generous pension and insurance plans, to health benefits, subsidised gym membership, store discounts and family leave, our benefits package allows our employees to choose the benefits that suit them and their individual needs.

If you are interested in joining our highly professional and skilled team for our next exciting phase of development, please complete the form on this page to apply online.

Early applications are encouraged as we reserve the right to appoint at any point.

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