Accounts Payable and Purchases Coordinator (Barcelona, ES) bei Nord Anglia Education | International Day & Boarding Schools

Position Overview: The Account Payable and Purchases Coordinator is a key member of our Finance team responsible for managing accounts payable processes and coordinating purchasing activities for the school. This role plays a crucial part in ensuring efficient financial operations and maintaining strong vendor relationships.

Key Responsibilities:

Accounts Payable Management:

· Process and verify invoices, expense reports, and purchase orders for accuracy and compliance with company policies.

· Prepare and process payment requests, ensuring timely payments to vendors and suppliers.

· Reconcile accounts payable transactions and resolve discrepancies in a timely manner.

· Maintain accurate and organized financial records related to accounts payable.

Vendor Management:

· Establish and maintain positive relationships with vendors and negotiate favorable terms and conditions.

· Address vendor inquiries and discrepancies promptly and professionally.

· Collaborate with vendors to resolve billing and payment issues, ensuring a smooth payment process.

Purchase Coordination:

· Work closely with various departments to understand their procurement needs and assist in the creation of purchase requisitions.

· Ensure all purchase requests comply with school policies and budgets.

· Coordinate the procurement process, including obtaining quotes, issuing purchase orders, and tracking deliveries.

Budget Adherence:

· Assist the Finance Manager in monitoring departmental budgets and expenditures.

· Provide support in budget forecasting and reporting as needed.

Compliance and Documentation:

· Ensure compliance with local and international financial regulations and reporting requirements.

· Maintain accurate and up-to-date documentation related to accounts payable and purchases.

Process Improvement:

· Identify opportunities for process improvement and efficiency in accounts payable and purchasing processes.

· Implement best practices and recommend system enhancements where necessary.

Qualifications:

Bachelor's degree in Accounting, Finance, Business Administration, or related field.

Proven experience in accounts payable, purchasing, or a similar role.

Strong understanding of accounting principles and financial processes.

Knowledge of accounts payable processes and systems (Navision or Business Central preferable).

Experience managing cash flow and forecasting payments.

Excellent communication and interpersonal skills.

Proficiency in accounting software and Microsoft Office Suite (Excel).

Attention to detail and a high level of accuracy.

Strong organizational and time management skills.

Ability to work independently and as part of a team.

Knowledge of international financial regulations is a plus.

Proficiency in written and spoken English and Spanish.

What do we offer:

• Excellent work environment in an international highly successful school with a committed and inspirational team of professionals at its heart.
• Competitive salary.
• Free school lunch.
• Attractive holiday package