The Travel Coordinator is responsible for managing and executing all aspects of employee travel arrangements while ensuring compliance with company policies and applicable government contract regulations. This role supports all departments across CUBRC, Inc. and its wholly owned subsidiary Avarint, LLC, handling both domestic and international travel. The position requires exceptional organizational skills, attention to detail, and strong communication to ensure all travel is cost-effective, compliant, and well-documented.
Primary Responsibilities:
· Coordinate and book all employee travel using the SABRE Global Distribution system (Sabre Red) through communication with staff and program managers, ensuring trips are cost-effective, compliant with company policies and applicable government contracting regulations, and fully documented.
· Create and maintain a detailed travel folder for each trip containing cost justifications, approvals, booking confirmations, correspondence, and itineraries to support audit readiness and traveler convenience.
· Maintain organized and up-to-date traveler profiles, create credit/refund records & maintain spreadsheet to ensure efficient and accurate booking processes.
· Support the Pricing and Proposal team by using the SABRE system to obtain and document travel options and cost estimates for proposals, ensuring selections are advantageous to the government/customer and compliant with applicable regulations.
· Provide responsive after-hours travel support when needed, including emergency coordination and documentation of changes.
Minimum Qualifications:
· 2+ years of experience in travel coordination, administrative support, or related field.
· Exceptional attention to detail, organization, and ability to work independently while managing multiple priorities.
· Strong communication skills and ability to work effectively across departments.
Preferred Qualifications:
· Experience with SABRE or similar corporate travel booking systems.
· Working knowledge of Microsoft Word and Excel.
· Familiarity with the Federal Acquisition Regulation (FAR) and Federal Travel Regulation (FTR).
· Prior experience supporting travel in a government contracting environment.
Why CUBRC:
- 401(k) – No Waiting Period. 100% Vested on date of hire.
- 3% company contribution in the first year of employment, company contribution increases over time. Employees are not required to contribute to the plan to receive CUBRC’s contribution.
- Health Insurance – No Waiting Period – competitive costs.
- Dental, Vision Insurance after 6 months – Employer paid benefit for employees and dependents.
- Life Insurance after 6 months – Employer paid benefit for the employee.
- Generous paid time off, unlimited sick time and 9 paid holidays
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
