Office Coordinator bei Jazwares

As the Office Coordinator, you will provide administrative and operational support to the Office Manager, C-Suite executives, and Employee Engagement team. You will assist in office management, event coordination, onboarding, facilities support, and vendor relations to ensure efficient office operations and a positive employee experience.

What You Will Do: 

• Serve as backup to the Office Manager and provide support to C-Suite executives as needed.
• Assist with office records, invoices, receipts, and budget tracking; enter receipts into Coupa.
• Maintain office and breakroom supplies; coordinate weekly snack orders within budget.
• Support office expense reporting, presentations, and administrative documentation.
• Run office errands and assist with courier and mailroom support as needed.
• Partner with HR on new hire onboarding: seating charts, employee placards, welcome emails, tours, and introductions.
• Supports termination processes by collecting equipment and badges.
• Maintain accurate Ops & Admin employee lists and databases.
• Serve as a key member of the Employee Engagement team, helping plan and execute office and off-site events.
• Coordinate logistics for meetings, catering, and food deliveries, ensuring proper food safety and creative presentation.
• Assist with setup, breakdown, announcements, music, and guest management during events.
• Support large company events (e.g., Roadshows, Toy Fair, Intern programs), occasionally on weekends.
• Collaborate with other offices for group events and communications.
• Assist with booking and managing conference rooms, showrooms, and off-site event spaces.
• Work with Facilities to process vendor applications, secure approvals, and manage building-related needs.
• Oversee Envoy guest system operations and guest badge management in coordination with Security.
• Monitor reception area; greet visitors, issue badges, and assist with NDAs or visitor forms.
• Partner with Security to maintain a safe office environment and manage employee access.
• Take meeting minutes and provide updates to the Office Manager and Employee Engagement team.
• Maintain office calendars, spreadsheets, and visitor records.
• Create signage and event materials in coordination with Creative Services.
• Support temporary staff training and coordination.
• Assist with office cleanups, toy donations, and inventory tracking.
• Ensure visitors are properly registered in Envoy and cross-checked against the Weekly Visitor Sheet.  

Supervisor Responsibilities

Manages People: No

What We Are Looking For: 

• High school diploma or GED 
• 2+ years of experience in office coordination, customer service, or other relevant fields
• At least 2 years admin admin-related working experience.
• Good command of Microsoft Office (Word, Excel).
• Excellent communication skills.
• Must be outgoing and friendly.
• Must have excellent time management.Self-starter with the ability to work in a fast-paced environment and be able to effectively handle shifting priorities.                                                                                                         

Working Conditions

• Environment: Office
• Extreme Exposures: None
• Schedule: Typically requires regular office hours, but may require some nights and weekends based on business needs and events
• Physical Requirements:
  • Lift up to 50 lbs frequently
  • Must be able to stand, walk, sit, hear, and see frequently
• Travel Required: No

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

What we offer:  

At Jazwares, we believe in providing our employees with comprehensive and competitive benefits that support their well-being and overall satisfaction. The hourly range for this position is $22.56 - $26.19 ph. The base hourly rate may vary based on experience, role tenure, performance, industry, and location. Eligibility for the annual performance incentive may apply. Jazwares is a multi-state employer, so the salary range may not apply to other states.  

Our benefits package includes basic medical insurance that is 100% company-paid for employees and their children, employee basic life and AD&D insurance, a 401(K) retirement program with Jazwares matching up to 4% of pretax or post-tax deferrals, short and long-term disability, and tuition reimbursement.   

Our work environment provides a flexible work schedule that includes Monday through Thursday on-site, with an optional WFH on Fridays, up to 20 workdays fully remote each year, and Time Off for vacation and sick leave.  Through Jazwares Cares, you will have the opportunity to volunteer for up to 16 hours a year on community service projects.  

Working at Jazwares  

At Jazwares, we believe an innovative idea can come from anywhere and anyone. Through our three pillars, we foster innovation and encourage creativity in every area of our business.  

• Passion: Our conviction and enthusiasm show in our products, relationships, and commitment to our community.
• Collaboration: We share one vision worldwide, constantly striving to improve and innovate together.
• Humility: We recognize the value in others and treat everyone with respect. Our strength lies in our people and talent.

Don't miss out on this extraordinary opportunity to be part of the fastest-growing toy company in the industry. Connect with us today, and let's shape the future of play together!   

JAZWARES is an equal opportunity employer and does not discriminate in employment on the basis of race, color, sex, religion, national or ethnic origin, citizenship status, ancestry, disability, age, military status, marital status, sexual orientation, or any other characteristic protected by law. Jazwares is committed to providing reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.  

Who We Are  

Jazwares, a Berkshire Hathaway company, is a leading global toy manufacturer with a robust portfolio of owned and licensed brands. Founded in 1997, Jazwares celebrates imaginative play with a progressive focus on identifying new and relevant trends to transform into high-quality products for consumers of all ages. Jazwares engages consumers through innovative play experiences with popular brands such as Squishmallows™, Pokémon™, Hello Kitty™, Star Wars™, Disney™, BumBumz™, and Adopt Me™. In addition to toys, offerings include virtual games, costumes, and pet products. Headquartered in Plantation, Florida, Jazwares has offices worldwide and sells its products in over 100 countries. For more information, visit www.jazwares.com and follow us on LinkedIn, X, Instagram, and Facebook

Recruitment Safety 

Please be wary of unsolicited communications from individuals or websites you are not familiar with, or any communications requesting sensitive personal data or information. All official Jazwares employment information will come from our company email ending in @jazwares.com. Jazwares will never request any monetary payments at any point during its hiring process. If you have any questions about any unsolicited communications, you can reach out to [email protected]. We look forward to you experiencing a safe and enjoyable application process at Jazwares!