Human Resource Technician bei Ak-Chin Indian Community, AZ

About the Department

Under supervision of the HR Supervisor, incumbents are responsible for providing technical support to the HR staff in processes related to the human resource function including benefits, recruitment, payroll and other related programs. Incumbents have extensive public contact duties in providing information of an interpretive and procedural nature and are expected to use discretion in handling confidential matters and conduct routine problem solving. This position is a non-exempt position. 

Position Duties

High School Diploma or G.E.D. and three years’ experience in Human Resource functions or a directly related field, administrative work or an equivalent combination of education and experience sufficient to successfully perform the essential functions listed above. High level proficiency in MS Office applications a must and HR database experience preferred. Must possess a valid Arizona driver’s license and be insurable under the Community’s insurance program.  Must successfully pass a background check.  Ability to speak and write in Spanish is a plus. 

Minimum Qualifications

• Handles the on-boarding of new employees including facilitating orientation, handling the completion of all required new hire paperwork, creation of ID badges, utilizing E-Verify to ensure employment eligibility, and also run social security through SSA and filing New Hire Report. Ensures the accuracy and completeness of employment records;
• Utilizes HR Information System for data entry, retrieves data and designs reports based on user needs. Creates electronic employee records for all new hires in Kronos and AccuFund;
• Sets up, organizes and monitors department files including accounting, employee and I-9. Updates files according to applicable policies/procedures. Archives files as needed; 
• Creates Personnel Action forms and distributes and tracks mandatory signatures through completion;
• Assists with responding to Unemployment Insurance claims. Gathers information needed to respond to the claim, maintains log to track claims, contacts managers to attend hearings.
• Answers phones and greets visitors. Responds to internal and external inquires related to the Human Resources function;
• Prepares purchase and travel requests, budget modifications for the department; 

• Assists in monitoring and tracking department expenditures by preparing and maintaining internal budget expenditure spreadsheets. Assists in the yearly budget development process;
• Prepares and processes routine and non-routine forms, requisitions, purchase orders, payments and makes travel arrangements in support of the department operations;
• Administers the monthly random drug testing program;
• Maintain supplies inventory by checking stock to determine inventory level.  Anticipates needed supplies; places orders and verifies receipt;
• Types a variety of documents with utmost accuracy, which may include:  correspondence, reports, memos, notices, forms, contracts, schedules, meeting agendas and minutes, and/or other related materials;
• Attends and takes minutes during monthly Employee Benefits Trust meetings and during department meetings.

• Performs various routine clerical and customer service duties. Utilizes standard office equipment such as the computer, ID Maker, copier, fax machine, and scanner;
• Serves as backup to Administrative Support Assistant as needed. Assists in the stuffing and mailing of paychecks, answering phones doing employment verifications;
• Aids with the recruitment and Temporary Worker program by running backgrounds both through Universal and Tribal backgrounds. Occasionally helping to fill temporary worker requests.
• Notarizes documents as requested
• Organizes monthly staff meetings
• Performs other work-related duties as assigned.

Other Qualifications

• Knowledge of basic Human Resource principles and practices.
• Knowledge of utilizing HRIS system highly desirable
• Knowledge of the operation of a variety of office equipment, including computer and related software applications.
• Knowledge of modern office practices and procedures applicable to an HR office, including record keeping requirements, new hire on-boarding, payroll and benefit procedures.
• Knowledge of filing procedures and practices.
• Knowledge of the English language, spelling, grammar and punctuation.
• Ability to establish and maintain effective working relationships with co-workers, management, other department employees, outside agencies and the general public.
• Skill in prioritizing work and performing multiple tasks.
• Skill in typing and editing a variety of records, reports, and correspondence using appropriate format and word processing and spreadsheet software.
• Skill in following complex oral and written instructions, policies, and procedures.
• Skill in maintaining a filing and records system.
• Skill in preparing a variety of business correspondence, records, reports, documents, and forms.
• Skill in following oral and written instructions, understanding and interpreting rules, policies, procedures and tribal protocols.
• Skill in creating an organized, efficient working environment.
• Ability to maintain strict confidentiality both within and outside of the office.
• Ability to take the initiative on projects or work that needs to be done and seeks out work when tasks are completed.
• Ability to maintain a professional appearance and manner.
• Ability to work in a fast-paced office, to meet multiple deadlines, and handle multiple tasks and priorities.
• Ability to work effectively as a team member.
• Ability to deal tactfully and courteously with others.