Program Specialist 3 bei Olympic College, WA

About the Department

This position monitors faculty teaching effort and creates and manages quarterly compensation contracts for adjunct and full-time faculty moonlight contracts. This position plays a key role in monitoring faculty teaching loads for compliance with OC policy and AHE CBA. The position monitors faculty schedule and pay data in ctcLink, keeps up to date with division changes, and ensures Faculty Workload interprets data from the class schedule correctly to calculate and generate at least seven distinct types of contracts.  

Position Duties

• Work with ISS and divisions to ensure proper information in class scheduling to ensure the calculation of contracts will be accurate.
• Identify errors in class scheduling and work with divisions and ISS to correct errors.
• Assist with the verification of job data being accurate, such as assignment types and combo codes, have been updated correctly. 
• Work with divisions and ABO office to ensure proper assignment types and combo codes are assigned to paylines.
• Make necessary changes in FWL to ensure the proper number of payments are calculating properly.
• Make necessary changes in FWL to ensure payments are calculated correctly.
• Run queries and validate contract data for accuracy.
• Check payroll tickets to make necessary changes to current contracts
• Recalculate contracts when changes have been made and verify the changes.
• Verify all contracts have been approved and are ready to be sent to payroll.
• Run queries to identify negative paylines or contracts that have been rescinded and not regenerated.
• Notify Payroll Manager of any negative paylines that would need to be send to payroll before sending all payments to payroll.

Minimum Qualifications

Minimum Qualifications

• High School Diploma or equivalent
• Experience with Microsoft Office
• Experience working in a higher education evniorment, 
• Working a high-paced, confidential environment

Desired Qualifications

• Bachelor's degree 
• Knowledge of PeopleSoft
• Knowledge of Faculty Contracts

Other Qualifications

Terms of Employment
Please note that we are unable to sponsor visas for this position.  Only candidates who are currently authorized to work in the United States will be considered.
This is a full-time classified position scheduled to work 40 hours a week, with a salary range of  $56,880 - $76,608 annually. All classified positions will start their salary at Step A, when you have completed six months of probation, you will receive a 5 percent pay increase. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Association (WPEA) Union. Classified positions qualify for the following benefits:
Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, Department of Retirement Systems Plan 2 or Plan 3, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, Aflac, 11 paid holidays, leave – vacation/sick/personal holiday/personal leave, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available.
For more information regarding benefits, please visit our website here. 

Conditions of Employment

• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.
• The employee must reside in Washington State and within a reasonable distance of the campus to respond to workplace reporting requirements at the time of hiring. Frequent travel to Olympic College campuses or other sites may occur.

How To Apply
To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials:

• Olympic College Online Application
• Resume
• Cover Letter - in your cover letter describe how your experience sets you apart for this position.
• Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.

EEO Statement
Olympic College provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. Accommodation inquiries can be sent to: [email protected]. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.

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