Payroll Coordinator bei City of Maple Grove, MN

About the Department

About Maple Grove, MN

Maple Grove is a forward thinking, thriving community in the northwest suburbs of the Twin Cities metropolitan area.  We are home to over 72,000 residents with a projected population of 90,000 by 2040 with 2,500 acres of undeveloped land. The City of Maple Grove is proud to employ 300 benefit-earning employees, 500+ part-time, casual, temporary, seasonal employees, and 100 paid-on-call firefighters to staff our many departments.  We provide public safety, public works, community and economic development, parks & recreation, and many other important public services to a growing community. 

The Position

Looking for a role where precision meets innovation? Then join our team as a payroll coordinator! The City of Maple Grove is seeking a detail-oriented and forward-thinking Payroll Coordinator to play a vital role in our organization. In this role you will be challenged to ensure accurate and efficient payroll processing in compliance with state laws and city policies, while also identifying opportunities to modernize, automate, and streamline our systems and processes. Our ideal candidate will thrive on tackling complex challenges, providing creative solutions, and bringing innovative ideas to the position. As a key contributor, you will lead improvements to payroll processes, drive innovation through new tools and efficiencies, collaborate with finance and HR to solve complex challenges, support audits with analytical insight, and advise management with data-driven payroll expertise. If you thrive on precision, innovation, problem solving, and making an impact behind the scenes, we’d love to have you on our team. We offer competitive compensation, excellent benefits, and opportunities for professional growth. Join our community and grow with us!




Pre-Employment Requirements:  
The selected candidate must successfully complete the following steps: reference checks, and background check.

Position Duties

• Ensures compliance with federal/state payroll laws, IRS regulations, and benefit withholdings.
• Administers and interprets wage and benefit provisions; recommends and advises HR Director regarding implications on any new labor agreements and policies.
• Trains staff on timekeeping and payroll procedures; resolves payroll and benefit inquiries.
• Programs and maintains payroll and timekeeping systems; manages benefit enrollment and updates.
• Improves efficiency through process automation and system enhancements.
• Maintains accurate employee payroll data and verifies timesheets.
• Serves as HIPPA privacy and Security Officer; over sees compliance and training.
• Promotes equity, inclusion, and effective communication across diverse workgroups.

BENEFITS AND LEAVE MANAGEMENT

• Oversee the processing of monthly Fire payrolls and assist with bi-weekly payrolls for both union and non-union employees, ensuring accuracy of wages and special pay.
• Maintain payroll and employee records; reconcile transactions and update master files for new hires, terminations, transfers, compensation and benefits.
• Processes special payroll checks, including worker’s compensation adjustments and other leave-related payments.
• Programs new benefit deductions and automatic accounting instructions into the payroll system. Proficiently utilize the City’s benefit enrollment software system to process the open enrollment selections each year, and any benefit changes throughout the year.
• Manage remittance of taxes, union dues, PERA contributions, and other employee deductions; resolve vendor and payroll discrepancies.
• Oversee ACA compliance and reporting, including filing and distribution of forms. 
• Maintain and reconcile benefit elections for active, retiree, and COBRA participants; verify vendor billing and process adjustments.
• Reviews leave accrual reports for accuracy against individual time sheets.
• Reconciles the City’s pre-tax accounts and work with the vendor to resolve any variances.
• Attends and participates in the Benefits Committee for the City.
• Performs other related duties as apparent or assigned.

Knowledge of:

• Principles and practices of general accounting and specific computerized payroll applications.
• Methods and techniques of maintaining journals and other ledgers.
• Methods and techniques of setting up and maintaining a variety of accounts.
• Tax laws and filing requirements.
• Basic mathematical principles.
• Office equipment including computers and supporting word processing and spreadsheet applications. Utilizes Microsoft Excel, Word and Outlook at an intermediate level of proficiency.
• Pertinent Federal, State and local laws, codes and regulations.

Ability to:

• Perform accounting calculations and procedures.
• Prepare clear and concise reports.
• Maintain a variety of financial records.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Work independently and prioritize work.
• Maintain mental capacity which permits making sound decisions, using good judgment, demonstrating intellectual and analytical capabilities.

Minimum Qualifications

An equivalent combination of education and experience closely related to the duties of the position MAY be considered.
Need to have: 

• A combination of 4 years’ experience or education in payroll, accounting, or related area.
• Computer proficiency, including word processing and spreadsheet applications.
• Ability to communicate effectively both orally and in writing with people from all cultures and backgrounds in order to achieve the city’s strategic objectives for racial equity.
• Must have ability to work independently, confidentially, and prioritize work.
• Must have ability to handle multiple tasks effectively under pressure created by constantly varying and conflicting demands and deadlines.
• Possession of, or ability to obtain an appropriate valid Minnesota Driver’s License.

Nice to have: 

• Payroll experience in the public sector working with union environments.
• Experience with JD Edwards program or other ERP payroll system.
• Experience with Hubble or other report writer software.
• Certified Payroll Professional (CPP) certification

Other Qualifications

Environmental Conditions:
Office environment; exposure to computer screens; working closely with others.
Physical Conditions:
Essential and other important responsibilities and duties require maintaining physical condition necessary for sitting for prolonged periods of time; general manual dexterity; adequate hearing, vision, and speech required; must be able to operate assigned equipment.

Jetzt bewerben