- Junior
- Optionales Büro in Rochester
About Us
SWBR is a nationally recognized design firm with expertise in architecture, interior design, structural engineering, landscape architecture, graphic design, and civil engineering. Since our founding in 1969, the focus of our expertise and most of our current work supports education, housing, and workplace design.
We are proud of the diverse range of backgrounds, personalities, and passions that make up our team. But for all our differences, we’re united by a core mission: to positively impact lives through meaningful design.
With 120+ professionals, we are headquartered in Rochester, New York with offices in Troy, Syracuse, and Buffalo, New York.
We are currently looking to add a full-time Project Finance Specialist to our Rochester, NY office. This early career position provides administrative and clerical support to the Finance Department, assisting with day-to-day financial operations, data entry, document management, and internal coordination.
Duties:
- Open all new proposal and project numbers
- Set-up New Vendors, including W-9s
- Manage Consultant Insurance Certificates
- Manage Firmwide Travel Arrangements (registrations, hotel and transportation bookings and rental car requests)
- Perform data entry and reconciliation tasks in accounting software (Deltek VantagePoint).
- Post deposits
- Organize and maintain digital and physical financial records and files.
- Coordinate with project managers and other departments to gather financial data.
- Assist with expense report processing and credit card reconciliations when needed.
- Schedule meetings, prepare agendas, and take meeting notes for finance-related discussions.
- Respond to internal inquiries regarding billing, payments, and financial documentation.
- Support the Finance team with audits, budget tracking, and reporting tasks, including consistent running of accountability reports.
- Perform general administrative duties such as scanning, filing, and document formatting.
- Miscellaneous duties as assigned.
Skills:
- Possess an Associate’s degree or higher in Accounting or Finance
- 1+ Years of finance or accountaing experience, preferable in the A/E or General Contracting industry
- Demonstrate excellent verbal and written communication skills, be a proactive learner, maintain attention to detail and be customer focused, and demonstrate excellent time management skills
- Be a proficient user of Microsoft Office – Especially Excel and Word – experience with and/or aptitude to learn database software
- Ability to keep sensitive information and material confidential
- Ability to sit, stand, stoop while filing, occasionally reach, hand-eye coordination/fine tip manipulation (keyboarding) and lift up to 10 pounds
Base Salary Information: $46,924 - $55,610 (This is an Hourly, Overtime Eligible position)
The above salary ranges represent a good faith range for incumbents of these positions. Actual offers will be based on experience, education level, and demonstrated skills and will be at the discretion of the employer.
We actively support professional development, including steps towards licensure and/or related accreditations, as a benefit of employment. SWBR offers an outstanding compensation and benefits package and provides a creative environment. Applicants interested in joining a progressive, energetic and family-friendly firm that rewards hard-working team players and offers unlimited growth potential in a multi-studio design setting should view our website at www.swbr.com/career/ to apply.
SWBR is an Affirmative Action/Equal Opportunity Employer. Veterans and Individuals with disabilities are encouraged to apply.
