Payroll and Expense Accountant bei Myfamilyfirsthc

About Family First

Family First Homecare provides exceptional homecare services to children with life-long health conditions. We live by our values of telling the truth, owning the details, and raising the bar, working hard to make your job an experience that you enjoy every day. Family First gives you the support you need to do your best work and provide exceptional one-on-one care to your patients in the comfort of their homes. Join us become a part of our family and the families you care for.

KEY RESPONSIBILITIES

Payroll Management

• Collects and verifies employee and timekeeping data
• Computes gross wages and reviews computed wages to ensure accuracy
• Processes weekly payroll on a timely and accurate basis and assists in payroll calculations including salaries, benefits, bonuses, garnishments, overtime, taxes, and other applicable deductions
• Updates payroll information for new hires, transfers, promotions, terminations, and changes to pay rates as needed
• Serves as liaison with People Operations and department leaders regarding compensation and timekeeping issues.
• Prepares and maintains accurate records and reports of payroll transactions and ensures proper general ledger coding
• Stays up-to-date and ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices
• Identifies and recommends updates to payroll software, systems, and procedures
• Develops best practices to improve efficiency of payroll processes
• Prepares statistical reports on employee pay, including base and variable compensation; paid time off, disability and leave pay; taxes; withholding, etc.
• Provides support in tax calculations and filing for employees
• Oversees the distribution of paychecks, direct deposit programs, or other means of pay
• Resolves errors and/or responds to inquiries or addressing payroll-related queries and requests from employees
• Supports year-end reporting (W-2s, 1099s, 1095cs etc.)

EXPENSE REPORTING & REIMBURSEMENTS

• Reviews and process employee expense reports in accordance with company travel and expense policies
• Administers corporate credit card program
• Audits and verifies receipts, expense classifications, and approval workflows.
• Reconciles company credit card transactions and ensure timely posting to the general ledger.
• Maintains accurate records of reimbursements and expense allocations.
• Follows and enforces federal, state, and local laws

ACCOUNTING & REPORTING

• Reconciles payroll accounts monthly, including wages, taxes, and benefits.
• Reconciles company credit card transactions and ensure timely posting to the general ledger
• Analyzes actual vs. budget variances and prepares concise variance reporting
• Facilitates audits by providing records and documentation to auditors and implements audit recommendations
• Supports annual budget process
• Performs other related duties as assigned
• Identifies and implements process improvements to enhance accuracy and efficiency

ROLE QUALIFICATIONS

EDUCATION & EXPERIENCE

REQUIRED

• Bachelor’s degree in accounting, Finance, or a related field required
• 2–4 years of experience in payroll, accounting, or related financial operations
• Proficiency with payroll systems (e.g., ADP, Paycom, Paylocity, Workday, or similar).
• Understanding of GAAP, payroll tax laws, and expense reimbursement compliance
• Familiarity with expense management tools (e.g., Concur, Expensify, or Workday Expense Hub).
• Proficient with Microsoft Office Suite or related software, with intermediate Excel experience

PREFERRED

• Experience with detailed knowledge of the Workday Payroll system
• Experience with and detailed knowledge of the Workday Financial Management system
• Knowledge of KanTime and relationship to pay administration

KEY COMPETENCIES

• Strong written and verbal communication skills
• Effective interpersonal skills
• Demonstrated collaboration and teamwork skills
• Strong attention to detail
• Ability to maintain strict confidentiality of patient, employee and company information
• Strong initiative and creativity
• Excellent time management skills with a proven ability to meet deadlines

WORKING CONDITIONS/EQUIPMENT USE

• Work is performed indoors in a typical office environment - not substantially exposed to adverse environmental conditions.
• Valid driver license with proof of insurance
• Must be able to lift up to fifteen (15) pounds
• Frequent use of office machines to include computer, telephone, and printer

Family First HomeCare, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status, or any other characteristic protected by federal, state, or local law. Family First HomeCare complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.