Office Manager, School of Health Science & Wellness bei Northwest Missouri State University, MO

About the Department

EMPLOYMENT TERMS: Full-time position

PRIMARY DUTY: This position will be primarily responsible for the office activities for the School of Health Science and Wellness

Position Duties

ESSENTIAL FUNCTIONS:

1. Monitor the School budget and perform budget transactions as assigned by the Chair.

2. Gather and submit ongoing class schedule changes, as approved by the Chair.

3. Collaborate with the Chair to track ongoing teaching assignments for faculty and adjuncts.

4. Design, implement, and maintain effective records, electronic files, spreadsheets essential to departmental operations.

5. Develop spreadsheets for instructional and office equipment requests.

6. Collaborate with the Chair to plan and coordinate events within the school including advisory committee meetings, faculty retreats, faculty candidate interviews, and accreditation visits.

7. Manage student employment and graduate assistant position postings, hiring, and terminations.

8. Supervise student employees assigned to support the academic area.

9. Assist faculty in managing marketing resources, web site content, and social media.

10. Ensure security and confidentiality of records and files.

11. Monitor and maintain office supplies inventory.

12. Report maintenance issues to appropriate personnel.

13. Prepare letters, reports, forms and other materials from notes or rough drafts.

14. Serve as a contact point in the department offices for students and others.

15. Answer routine questions for current and prospective students.

16. Answer and place phone calls.

17. Receive and screen visitors.

18. Perform other duties as assigned.

Minimum Qualifications

REQUIREMENTS:

Education: High school diploma

Experience: Experience with relevant software applications including spreadsheets, word processing, and database management

Skills: Proficiency in spelling, mathematics and grammar; excellent interpersonal skills dealing with students and faculty; proficiency in the use of Adobe Acrobat and Microsoft Teams, Excel, and Word.

Other Qualifications

WORKING CONDITIONS: This position works in an air-conditioned office from the hours of 8:00 a.m. to 5:00 p.m. with a one-hour lunch break

SUPERVISORY RESPONSIBILITIES: The office manager is expected to effectively assist in the supervision of student employees

EQUIPMENT/MATERIALS USED: Typical office equipment

TYPICAL PHYSICAL DEMANDS: Ability to lift 20 pounds

COMMUNITY: Northwest Missouri State University is located in Maryville, Missouri, a community of 12,000 with a diverse economy and a strong industrial base. Maryville is located 45 miles north of St. Joseph, Missouri, 90 miles north of Kansas City, Missouri, and 110 miles southeast of Omaha, Nebraska. For more information visit the city’s website at www.maryville.org.

UNIVERSITY: With an enrollment of about 9,000 students, Northwest is a coeducational, primarily residential four-year university that offers a broad range of undergraduate and selected graduate programs on its Maryville campus and through Northwest Online.

Founded in 1905 and ranked by U.S. News and World Report among the top public regional universities in the Midwest, Northwest boasts a high retention rate and a graduation rate in the 95th percentile among its peers. Additionally, results of the Ruffalo Noel Levitz Student Satisfaction Inventory show Northwest students are more satisfied than students at national peers, and 78 percent of Northwest students report they would repeat their University experience, compared to 75 percent of students surveyed nationally at their respective institutions.

Furthermore, the University is a national model for student success and career placement with 93 percent of bachelor’s degree earners and 99 percent of master’s degree earners securing employment or continuing their education within six months of completing a degree at Northwest, according to the most recent data.

Northwest places a high emphasis on profession-based learning to help graduates get a jumpstart on their careers while maintaining competitive tuition rates and generous financial assistance to help minimize the financial barriers students may face when pursuing a college degree.

Students have opportunities to build their résumés with experiences on campus in nearly every area of study, including the Horace Mann Laboratory School, National Public Radio affiliate KXCV, the R.T. Wright Farm, Mozingo Outdoor Education Recreation Area, a partnership with the National Geospatial-Intelligence Agency or Knacktive, a student-driven integrated digital marketing communications agency. In conjunction with its emergency and disaster management program, Northwest organizes and hosts Missouri Hope, an annual mass casualty training exercise that attracts first responders and emergency workers from throughout the nation and provides hands-on training in preparation for a natural disaster.

The University’s vibrant and diverse learning community also offers more than 150 student organizations, and textbooks and a laptop are included in tuition, saving students an estimated

$6,900 over four years. Northwest offers 1,200 student employment positions, allowing students to build professional skills through its internationally benchmarked student employment program.

For more information about Northwest and its performance, visit www.nwmissouri.edu/aboutus/facts/.

APPLICATION DEADLINE: Screening of applications will begin immediately and position will remain open until filled

DATE AVAILABLE: Immediately

TO APPLY: Please fill out a Northwest application online by clicking https://www.schooljobs.com/careers/nwmissouri to reach our employment opportunities listing. You will also need to submit a cover letter, resume, and the contact information for three references in order for your application materials to be complete. Please contact the Office of Human Resources at 660-562-1121 or email [email protected] for more information.