Executive Assistant bei Alliance for Decision Education

WHO WE ARE

The Alliance for Decision Education (the Alliance) is a national nonprofit and field builder with the mission of improving lives by empowering students with essential skills and dispositions for making better decisions. Founded in 2014 and backed by experts in decision science, business, and education—including several Nobel laureates—the Alliance believes that better decisions lead to better lives and a better society. As a field builder, the Alliance partners with teachers, academic and business leaders, families, and community members to raise awareness and lead the growing call to have Decision Education taught in schools nationwide. The Alliance is committed to an inclusive, supportive, and collaborative culture. Our diverse team comprises educators, researchers, subject matter experts, and other professionals who are dedicated to our mission. We are proud to be an Equal Opportunity Employer.

WHAT WE OFFER

The Alliance offers a comprehensive total rewards package, inclusive of competitive compensation:

• Annual Salary: 
  • $45,000–$60,000 per year, commensurate with experience and qualifications*

• Benefits: 
  • Medical, dental, and vision insurance (100% employer paid)
  • Basic life insurance and AD&D (100% employer paid)
  • Long-term disability insurance (100% employer paid)
  • Employee Assistance Program
  • 401(k) retirement plan with up to a 5% employer match
  • Flexible Spending Accounts (healthcare and dependent care)
  • Up to 20 days of Paid Time Off per calendar year (prorated the first year based on your hire date)
  • Unlimited paid sick time
  • Paid holidays, including major federal holidays
  • Professional development opportunities
  • Hybrid work schedule
  • Paid lunch stipend while working on-site

*Salary range is a good faith estimate and may vary based on qualifications and experience. Benefits are subject to change at the organization’s discretion.

Job Overview

The role of the Executive Assistant encompasses providing day-to-day support to the Executive Office. This position entails managing a range of administrative tasks and projects within the department to ensure smooth scheduling, communication, and coordination for the Executive Office. This role plays a critical part in advancing the Alliance’s mission by ensuring seamless operations within the Executive Office, enabling leadership to focus on empowering students with essential decision-making skills.

The Executive Assistant will report to the Organizational Project Manager (OPM) as a member of the Executive Office. The primary role will involve directly supporting the Executive Office members, including the Executive Director (ED) and Chief Operating Officer (COO).

Location and Schedule

This position is a full-time role requiring an 8-hour day and a 40-hour work week. It is an exempt position under the FLSA, meaning it is not eligible for overtime pay. The Executive Assistant will follow a hybrid work schedule, requiring on-site presence at our Bala Cynwyd, PA office on Tuesdays and Wednesdays, with flexibility to work remotely or in-office on other days. Occasional additional on-site days may be required for meetings or special projects, with advance notice provided.

Job Responsibilities

Administrative 

• Proactively manage, schedule, and optimize calendars for the Executive Office to ensure efficiency; support the Executive Office by tracking deadlines, assisting with follow-ups, and managing information flow
• Assist in organizing meetings, preparing agendas and documents, monitoring action items, and gathering and transcribing notes and follow-ups from meetings
• Maintain accurate and timely data entry in organizational systems to support efficient operations and reporting
• Process reimbursements
• These responsibilities may change or expand over time, consistent with the organization’s needs and initiatives.

Communication and Coordination

• Serve as a key point of contact for internal and external stakeholders, ensuring professional and timely communication on behalf of the Executive Office
• Streamline cross-departmental communications to enhance collaboration and ensure alignment on organizational priorities
• Provide administrative support for communications with the Board of Directors and external contacts, such as organizing travel
• Assist in arranging travel arrangements for the Executive Office, which includes booking flights, arranging accommodations, and creating detailed itineraries
• Maintain confidentiality in all areas of responsibility
• These duties may change or expand over time, consistent with the organization’s needs and initiatives.

Job Qualifications

Minimum Requirements

• 1–3 years of experience in an administrative role, preferably supporting one or more executive-level staff
• High school diploma or equivalent required 
• Proficiency in Google Workspace and Microsoft Office required

Preferred Requirements

• Associate’s or bachelor’s degree in business administration, communications, or a related field preferred
• Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams)
• Proficiency in Salesforce and project management tools preferred
• Ability to ensure that sensitive information is handled cautiously and that confidentiality is maintained in all forms of communication and documentation 
• Ability to diligently prioritize and manage multiple tasks and projects concurrently, ensuring their timely and accurate completion
• Ability to work independently and within a team environment
• Detail-oriented and able to handle a fast-paced work environment
• Ability to work efficiently with a high level of independence and initiative, self-motivated

Attributes and Characteristics

• Highly collaborative style
• Strong critical thinking skills
• Demonstrates strong discretion when scheduling and/or interacting with stakeholders
• A positive and proactive attitude, coupled with a willingness to roll up your sleeves and tackle any task with enthusiasm
• Strong communication skills with internal and external stakeholders, both written and verbal
• Demonstrates sound judgment, professionalism, and the highest standards of ethical conduct
• Results-oriented, able to pivot effectively between projects while remaining focused on priorities and goals
• Positive presence in the office; team builder
• Ability and willingness to adapt, be flexible, learn, and seek answers
• Responsible, diligent, and conscientious with outstanding organizational skills
• Comply with all company policies and procedures
• Understand and demonstrate safe work practices to ensure a safe work environment
• Embodies the Alliance’s core values and standards:
  • Humanism: valuing others as human beings
  • Rationality: thinking and skills to help answer “What is true?” and “What to do?”
  • Education: growth mindset; dedication to developing knowledge and skills
  • Conscientiousness: diligent work ethic; professionalism; high-quality work
  • Initiative: owners’ and founders’ mentality; leadership skills
  • Mission Alignment: dedication to the organization’s mission and goals

PHYSICAL AND ENVIRONMENTAL DEMANDS

• Sitting: most of the time is spent sitting at a desk or workstation
• Occasional walking or standing
• Occasional lifting and carrying up to 10 lbs.
• Hand and finger dexterity: constant use of hands for tasks such as typing, writing, or handling small objects
• Visual and auditory requirements: good vision and hearing are often necessary for tasks such as reading documents, working on a computer, or communicating with colleagues or external parties

 The position is based in the United States.

* The posted salary range for this position reflects our good faith estimate of what ideal candidates for this position are likely to expect. We will tailor any offer based on the selected candidate’s relevant experience, knowledge, and skills, as well as any other factors that may prove relevant. Salary and benefits mentioned may be revised at the discretion of the organization.

The Alliance for Decision Education is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Employment at the Alliance for Decision Education is on an at-will basis. This means that the employee or the company can terminate the employment relationship at any time, with or without cause or notice.