Office Manager - James P. Gills bei YMCA of the Suncoast

Location:
YMCA of the Suncoast
James P. Gills Branch

Rate of pay:  $16.25/hr

Shift:  Varies

JOB SUMMARY:

Under the direction of the Branch Executive Director, the Office Manager/Coordinator is directly responsible for the management of the administrative office, and its' systems. In cooperation with the Branch Executive Director, duties also include assistance with special events, Annual Giving Campaign, Board of Directors/Committee relationships, HR issues and overall day-to-day administration of the Branch.

Education, Training and Experience:

Research shows that some candidates apply only if they meet all of the job criteria. If you have passion and intelligence, even if you are missing some of the below requirements, we encourage you to apply to further discuss your skill set.

Must be at least 21 years old. High school graduate or equivalent required. A Degree with an emphasis in Business Administration or in related field preferred. Two to four years experience in related field is preferred. Must possess strong oral and written communication skills and be goal-oriented person. Qualifications include: possession of good communication skills, computer skills, accounting skills, clerical skills and sound customer service skills. Must understand and practice YMCA Character Development values of Caring Honesty, Respect and Responsibility and the YMCA mission. Upon hire, must complete Intro to the Y's Cause & Culture and Y's way to Service & Engagement. A valid driver's license is required. Get SMART, CPR/AED and First Aid preferred.

Special Skills or Equipment Required:

Effective communication and interpersonal skills required. At least one-year personal computer and data entry knowledge required. Must type 30 words per minute, and be proficient in Microsoft Office. Organizational skills and positive attitude required.

Physical and Mental Requirements:

May be required to lift up to 30 pounds. May be required to stand or sit for extended periods of time. Must be capable of multi-tasking, working under pressure, as well as communicating verbally and in writing when dealing with members, staff and volunteers.

Job Duties:

1. *Prepare daily deposits for all transactions processed at the branch
2. *Responsible for the proper coding of all invoices
3. *Process all petty cash requests and reconcile petty cash for reimbursement
4. *Assist administrative, membership and program staff by providing clerical assistance
5. *Responsible for ordering, storing and maintaining office supplies and related materials
6. *Responsible for the PHP applications and all related communications
7. Assist in the Annual Giving Campaign as campaign secretary and in all fundraising efforts
8. Assist with all branch special events in an administrative capacity
9. Create a nurturing and safe environment by reporting suspicious activity that may lead to child abuse or may violate the code of conduct. Keep supplies organized, maintain and clean facility and care for equipment
10. Role model SMART

Key Leadership Competencies:

Collaboration
Communication and Influence
Critical Thinking
Program and Project Management
Emotional Maturity
Functional Expertise

EOE/DFWP

Please note: This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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