Accounting Clerk bei The Inn at Bay Harbor

The Accounting Clerk is responsible for ensuring the accuracy, completeness, and timeliness of financial records and reporting. This role involves general ledger management, financial analysis, and operational support across departments and resort locations. Individual will report directly to Controller for Inn at Bay Harbor. The Accounting Clerk must have prior accounting experience and have strong organizational skills, work independently, be detail-oriented, maintain a positive attitude and possess the ability to work well with others.

Inn at Bay Harbor Team Members and their eligible family members are provided with a benefit package like no other. 

Some perks of working full time year-round for Inn at Bay Harbor include:

• A free Golf Pass and Ski Pass for both you and your family
• A free The Highlands downhill mountain bike park season pass for you and your family
• Between 25-50% off at the various Boyne Resorts Restaurants 
• 30% off Spa treatments at the Inn at Bay Harbor and Boyne Mountain
• Free Passes to Avalanche Bay Water Park at Boyne Mountain
• Discounts on Boyne Resorts lodging for Friends and Family
• Tuition Reimbursement
• PTO and Paid Sick Leave
• Health/Dental/Vision Insurance

Essential Duties and Responsibilities (Other duties may be assigned)

• Perform and reconcile various general ledger accounts, including monthly bank reconciliations. Ensure accurate postings by maintaining a strong working knowledge of all accounting systems and collaborating with other resorts to process intercompany transactions correctly.
• Accurately verify, allocate, and post business transactions from supporting documents (e.g., sales slips, invoices, receipts) into journals and subsidiary ledgers, and transfer summarized data to the general ledger in compliance with GAAP.
• Ensure financial data is accurate, timely, and presented in a usable format to meet internal and external reporting deadlines. Maintain proper documentation and standardized procedures to support consistency, cross-training, and audit readiness.
• Collaborate with the bookkeeping team on daily cash reconciliations, respond to guest inquiries, and assist departmental outlets with financial support as needed. Maintain an organized and efficient filing system for all financial documentation.
• Reviews and assists with closing of work orders from our Housekeeping and Maintenance team and various locations. Creates and submits billings for work orders for various items. Summarizes details in separate ledgers or computer files and transfers data to general ledgers. Provides information that is accurate, timely and in usable format to ensure financial reporting deadlines are met.
• Audit and reconcile the daily Owner Relations data and process and prepare billings for owner payments. Work through reconciliation processes and validations.
• Develops and maintains job documentation and procedures to ensure understanding accuracy, completeness and timeliness of job assignments and allowing for proper cross training.

Competencies:

An individual should demonstrate the following competencies:

• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
• Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. This position may require work on weekends and holidays.
• Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

Education and/or Experience

Two years’ experience in hospitality accounting is preferred or associate degree in business or finance.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, team members, customers, and the public.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

To perform this job successfully, an individual should have proficient knowledge of Excel, Microsoft Outlook, Microsoft Nav and Adobe Acrobat. Work with a variety of financial and operational systems including RTP, Book4Time, Microsoft Nav Finance, InfoGenesis, SMS (Springer-Miller Systems), Owner Relations and Aspenware e-Commerce.

Physical Demands

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the team member is regularly required to sit for extended periods of time. The team member is frequently required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The team member is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The team member must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

The work environmental characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Ability to work in a fast-paced environment with distractions. This position involves repetitive tasks and processes, requiring sustained focus, accuracy, and efficiency in a structured work environment. While performing the duties of this job, the team member is occasionally exposed to the risk of electrical shock, the risk of radiation and vibration. The noise level in the work environment is usually moderate. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Boyne will provide reasonable accommodations to qualified persons with known disabilities to allow an individual to perform the essential functions of his or her job, as required by law. If you believe you require reasonable accommodation you should let your supervisor or human resources representative know as soon as possible.