Proposal Coordinator bei Apogee Engineering, LLC
Apogee Engineering, LLC · Colorado Springs, Vereinigte Staaten Von Amerika · Onsite
- Professional
- Optionales Büro in Colorado Springs
Apogee is seeking a full-time Proposal Coordinator to organize and assist proposal operations efforts in Colorado Springs, CO. The position will be responsible for assisting operational management and execution of all aspects of the proposal process.
Why work with us?
Apogee Engineering, LLC is a growing provider of research, engineering, operations, software, cyber and intel expertise across an array of DOD and Federal Civilian customers. Apogee’s culture is infused with integrity and a passion for excellence, which has propelled Apogee into the ranks of an elite small business company, known for unwavering dedication to their client's success, a warm and family-like work environment, and an enthusiasm to providing the right solution at the right time.
Responsibilities:- Analyze requests for proposal (RFPs) ensure all RFP format specifications have been followed, enforce all proposal deadlines, coordinate communications, and maintain version control on multiple, concurrent proposals
- Build outlines from compliance matrices, build writing templates, rolling review editing/formatting in between Shipley Milestones, coordinate services with outside vendors such as graphics, and ensure adherence to branding standards
- Support all aspects of the proposal development process by integrating AI-assisted tools and automation to streamline the creation, editing, compliance checking, and formatting of proposals.
- Assist Proposal Manager in the facilitation of kick-off meetings, storyboarding, writing sessions and color team reviews
- Create and maintain document style sheets, MS Office Excel spreadsheets, and other information gathering and maintenance tools
- Update proposal databases in SharePoint, organize/file documents, and ensure teammates have access to SharePoint for proposal and market research efforts
- Update and maintain boilerplate write-ups for technical content and Past Performance historical data
- Leverage automation tools (e.g., Microsoft Power Automate) to streamline repetitive formatting, redlining, and review steps.
- Perform copy editing and document formatting as needed (Daily check-ins on LIVE proposals)
- Drive continuous improvement by researching and integrating new AI capabilities that enhance proposal and publication efficiency.
- Operate and thrive in a fast-paced and demanding environment that will require unique hours at times
Minimum Experience:
Citizenship: Must be a US citizen
Clearance: Not required
Certifications: None
Education: Bachelor's degree in Journalism, Communication, Marketing or Business Administration
Years of Experience: Three (3)+ year's experience working with Word, PowerPoint, Excel, Adobe, and/or Desk Top Publishing
Additional Experience:
- Desktop publishing skills required
- Familiarity with proposal automation tools
- Strong organizational, presentation and customer communication skills
- Understanding of the government contracting industry is preferred
- Flexibility is critical
- Attention to Detail is a MUST
- Efficiency to turn over a document quickly with a short turn
