Business Affairs Coordinator (Temp) bei Georgia State University

Business Affairs Coordinator (Temp)

University Housing

Georgia State University

University Housing cultivates a safe, inclusive, living-learning environment, where all residents develop holistically through support and opportunities focused on self-awareness, practical competence, cultural competence and academic engagement.

University Housing at Georgia State University is seeking to hire a Business Affairs Coordinator (Temp).

WHAT MAKES GSU A GREAT PLACE?

• Flexible work environment. 

• A knowledge-sharing organization that works collaboratively with diverse partners.

• Professional development opportunity and mentorship.

• A rapidly growing center within an academic setting.

WHAT WILL YOU DO:

This position will provide administrative support to the department of University Housing.

DUTIES AND RESPONSIBILITIES INCLUDE:

• Coordinate the submission of P-Card reports to Purchasing. Review reports with appropriate signatures and supporting documents. Maintain appropriate records of p-card reports.

• Facilitate contract routing forms from University Housing to purchasing and legal, through completion with final signature.

• Make daily deposits with University Cashier and Foundation

• Order supplies for departmental units as requested and in consultation with unit supervisors.

• Timely Process the payments of invoices, travel vouchers, reimbursement, and purchase orders. Contact vendors for invoices and supporting documentation.

• Research past-due invoices or billing statements.

• Verify the availability of funds for purchase orders and invoices.

• Process and monitor quotes for orders and receipt payments. Coordinate deliveries with responsible leadership.

• Coordinate and maintain electronic copies of files on vendor files, and department records for contracts and expenditures.

• Reconcile accounts with General Ledger. Ensure the office equipment is maintained.

• Coordinate the copier maintenance, replacement, and supplies and provide an accurate recording of maintenance records. In addition, maintain up-to-date records for serial numbers and yearly purchase orders.

• Assist with the development and training of staff to ensure that all staff are compliance with purchasing policy and procedures.

• Monitor Housing's compliance with applicable laws, policies, and procedures. Advise staff of purchasing and business services regulations and procedures.

• Assist with HR data entries and payment processing. Complete and approve hire forms or termination forms for temporary and student staff new hires.

%3Cp class=%22MsoNormal%22 style=%22margin-bottom:0in;%22%3E%3Cstrong%3EMinimum Requirements:%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/p%3E%3Cul%3E%3Cli%3E%3Cp style=%22font-family:Arial;%22%3E%3Cspan style=%22font-family:Arial,Helvetica,sans-serif;font-size:14px;%22%3EBachelor%27s degree and two years of related experience; or high school diploma or GED and six years of related experience; or a combination of education and related experience.%3C/span%3E%3C/p%3E%3C/li%3E%3C/ul%3E%3Cp class=%22MsoNormal%22 style=%22margin-bottom:0in;%22%3E%3Cstrong%3EPreferred Requirements:%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/p%3E%3Cul%3E%3Cli%3E%3Cspan style=%22font-family:Arial,Helvetica,sans-serif;font-size:14px;%22%3E%3Cspan style=%22line-height:107%;%22%3EPrior experience working with student housing or living on campus and the housing application process for on campus student housing.%3C/span%3E%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22font-family:Arial,Helvetica,sans-serif;font-size:14px;%22%3E%3Cspan style=%22line-height:107%;%22%3EPrior experience working with room rental sales within the hotel industry or apartment rental services.%3C/span%3E%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22font-family:Arial,Helvetica,sans-serif;font-size:14px;%22%3E%3Cspan style=%22line-height:107%;%22%3EPrior customer service experience.%3C/span%3E%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22font-family:Arial,Helvetica,sans-serif;font-size:14px;%22%3E%3Cspan style=%22line-height:107%;%22%3EAble to write, review, and edit the departmental communication and website information.%3C/span%3E%3C/span%3E%3C/li%3E%3C/ul%3E
*!%3Cp class=%22MsoNormal%22 style=%22margin-bottom:0in;%22%3E%3Cstrong%3ETo be fully considered for this position, all candidates at the time of submission must provide the following documents:%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/p%3E%3Cul%3E%3Cli%3E%3Cp class=%22MsoNormal%22 style=%22margin-bottom:0in;%22%3EA complete and accurate GSU application%3Co:p%3E%3C/o:p%3E%3C/p%3E%3C/li%3E%3Cli%3E%3Cp class=%22MsoNormal%22 style=%22margin-bottom:0in;%22%3EResume%3Co:p%3E%3C/o:p%3E%3C/p%3E%3C/li%3E%3C/ul%3E%3Cp%3E%3Cspan style=%22font-family:%26quot;Calibri%26quot;,sans-serif;font-size:8.0pt;%22%3E%3Cspan style=%22line-height:107%;mso-ansi-language:EN-US;mso-ascii-theme-font:minor-latin;mso-bidi-font-family:%26quot;Times New Roman%26quot;;mso-bidi-language:AR-SA;mso-bidi-theme-font:minor-bidi;mso-fareast-font-family:Calibri;mso-fareast-language:EN-US;mso-fareast-theme-font:minor-latin;mso-font-kerning:0pt;mso-hansi-theme-font:minor-latin;%22%3E#LI-DB1%3C/span%3E%3C/span%3E%3C/p%3E Jetzt bewerben