Senior Executive Management Assistant - Public Affairs bei State of Michigan, MI

About the Department

This is a full-time position in a senior executive management assistant role.  As such, this level requires an annual employment contract that will be renewed based on performance objectives being met. Due to the renewal of contract requirements, this position is classified/labeled as limited term, however, is considered a full-time position with benefits. 

Are you a high-performing professional who thrives at the intersection of policy, people and public service? Ready to make a real impact in the way transportation shapes our communities? The Michigan Department of Transportation is seeking a dynamic senior executive management assistant to join our front-line leadership team and support our mission of serving and connecting people, communities and the economy through transportation.

About the Role
This isn’t your typical executive assistant job. As a key member of the Bureau of Public Affairs and a trusted partner to senior leadership, you’ll operate at the heart of critical decision-making in public affairs, policy, government relations and media communications. You’ll manage high-level operations, provide seamless executive support and help drive coordination across internal teams, elected officials, media contacts and community stakeholders.

Your work will help shape the future of transportation policy and public engagement in ways that directly impact millions of residents.

What You’ll Do
     • Serve as the strategic right hand to senior executives in Public Affairs, Government Relations, and Communications.
     •Manage complex calendars, high-level correspondence, confidential briefings and time-sensitive materials.
     •Coordinate internal and external meetings with top state officials, legislative staff, media outlets and federal partners.
     •Support development and delivery of communications materials, including talking points, briefings and public-facing content.
     •Facilitate seamless information flow between executive offices and departmental teams.
     •Proactively solve problems, manage priorities and maintain composure under pressure in a fast-paced, high-stakes environment.

This position serves as the senior executive management assistant to the director and deputy directors of the Bureau of Public Affairs, acting in a liaison capacity with bureau administrative and professional staff; state, local and federal governmental officials; Governor’s office staff; the general public; media and employees at all levels of the department. Provides administrative and executive support, requiring a high degree of confidentiality, diplomacy, and extensive knowledge of the bureau and department’s goals and areas of responsibility.

The "Salary" listed above is a range that reflects the minimum rate through the maximum rate of the Senior Executive Management Assistant (SEMA) 11 position.  

For additional information, please see the links below:

• SEMA 11 Position Description
• All about MDOT

Based on operational needs and within established limits, remote work and alternate work schedule requests for this position may be considered. 

For information on benefits, visit www.mi.gov/employeebenefits or www.mi.gov/orsstatedc.  

The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

Position Duties

Education
Education typically acquired through completion of high school.

Experience
Six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10.

Minimum Qualifications

Possession of an associate's degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9.

Other Qualifications

To be considered for this position you must:

• If applicable, attach a copy of your official college transcripts and/or foreign degree evaluation with your application. Click here for the State of Michigan (SOM) definition of an Official College Transcript. Applicants who possess foreign degrees must have their academic credentials evaluated or converted into U.S. educational equivalents. Civil Service accepts evaluations from organizations listed on the National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. 
• Create and attach a small spreadsheet that you would use to track our executive’s expenses for attending an out of state conference. Failure to attach may result in your application being screened out of this hiring process.
• Create and attach a short (3-4 slide) PowerPoint presentation that describes the steps you would take to help your executive prepare for an out of state conference. Failure to attach may result in your application being screened out of this hiring process.

View job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/SeniorExecutiveManagementAssistant.pdf

MDOT does not participate in E-Verify and does not sponsor visa applications.

All newly hired state employees are required to submit and pass a pre-employment drug test and physical (if applicable) prior to their actual appointment. Criminal and driving records will also be checked if applicable. Any position offer will be conditional until results of the drug test, physical, criminal background, and driving records indicate eligibility for employment.  

The department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.  

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process including, but not limited to, responses to application questions and responses to interview questions or exercises.

If you have questions related to this posting, please contact Camryn Nauta at [email protected].

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