Grants Manager bei Lake County, IL

About the Department

Are you looking for a challenging role within an organization that provides rewarding compensation, an excellent benefit package, and career growth opportunities? If so, Lake County Government is the place for you. Comprised of nearly 3,000 employees, it is our goal to positively serve the residents of Lake County while working with a purpose. We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment.

The Grants Manager performs work of considerable difficulty in serving as a Grants Manager in the Administrative Services Division. Collaborates with the State’s Attorney and office leadership in the strategic planning, research, development, and coordination of grant-funded programs. Works with program leadership in drafting grant applications and renewals; responsible for development of grant application budgets. Prepares grant spreadsheets, generates costing reports, and prepares and files required monthly and quarterly financial reports. Works with grant-funded staff and their supervisors to ensure grant requirements are met, and acts as a liaison with the grant agencies. Maintains master files on grants and monitors expenditures and receipts. Responsible for Accounts Receivable, General Ledger monitoring – reports, spreadsheets. Assists the Chief Deputy of Administrative Services and the executive staff with administrative responsibilities. Collaborates with the Director of Community and Government Relations. Assists the State’s Attorney, First Assistant, Chief Deputy, Division Chiefs, and executive staff with projects and assignments related to areas of responsibility. Discretion, independent judgment, and professional skills are exercised in interactions with the judiciary, law enforcement, and County officials. Serves as a confidential employee and carries out the policy of the State’s Attorney. 

Position Duties

• Grant Strategic planning
• Grant writing and research
• Strategize and collaborate with the Director of Community and Government Relations on SAO grant and ARPA-funded SAO projects and initiatives
• Support the SAO DOJ Justice and Mental Health Collaboration program grant, serving as the Wellness Center Program Coordinator.
• Acts as liaison with grant agencies
• Collaborate with office leadership in the preparation and submission of grant applications and renewals
• Prepare grant budgets, periodic financial reports, monitor requirements, and maintain master files
• Coordinate the collection of grant data and performance measures information from grant personnel
• Prepare, review, and submit grant monthly and quarterly data and fiscal reports
• Prepare for grant audits and site visits
• Create and maintain spreadsheets tracking grant expenditures and receipts
• Provide grant expenditure and revenue reports for budget submittal
• Examine records to ensure proper recording of transactions and compliance with applicable regulations.
• Monitor General Ledgers and produce spreadsheet reports
• Assist the Chief Deputy of Administrative Services with research and estimates for budget submittal
• Accounts Receivable; deposit revenue, track grant receipts, special funds
• Create annual report of revenue received; grants, fees, fines and forfeitures
• Prepare and submit Single Audit report
• Support State’s Attorney, First Assistant, and Chief Deputy of Administrative Services
• Assists the department head with projects related to assigned area of responsibilities.
• Prepare and submit Resolutions to County Board as agenda items

Minimum Qualifications

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required

• While performing the duties of this job, the employee is required to use a computer. Good knowledge of PC operations and software is required. Extensive knowledge of MS Office software with emphasis on Excel. Good typing skills are also required.
• Considerable knowledge of the federal and state grant application and reporting process.
• Ability to write complex grant applications, quarterly and annual reports, including program narrative, statistics, and budget information.
• Good knowledge of principles, practices, and procedures of public budgeting and accounting.
• Considerable knowledge of court systems, legal documents, and terminology.
• Good knowledge of principles, practices, and procedures of public or business administration.
• Ability to effectively prioritize workload and perform multiple tasks simultaneously
• Ability to work independently, to handle conflict, and to deal with project demands within limited time constraints.
• Ability to understand and give instructions and to execute or delegate the completion of tasks.
• Ability to successfully lead and motivate diverse teams of individuals to achieve results.
• Ability to deal tactfully and courteously with elected officials, law enforcement, County employees, co-workers, and the general public.
• Ability to establish and maintain cooperative and effective working relationships with judicial personnel, attorneys, outside agencies, and the public.
• Ability to read, analyze, and interpret periodicals, professional journals, technical procedures, and government regulations.
• Ability to write reports and routine business correspondence.
• Excellent writing, editing, and verbal communication skills.
• Ability to add, subtract, multiply, and divide, and apply mathematical concepts.
• Ability to exercise judgment and discretion in developing, implementing, and interpreting office policies and procedures.
• Ability to train and supervise employees, plan and schedule work activities, act appropriately in emergencies, and where policy may not clearly exist.
• High degree of initiative and ability to work with minimal direction.
• Ability to supervise the work of others.
• Ability to secure the cooperation of others in difficult situations.
• Ability to effectively present information and respond to questions from managers, elected officials, attorneys, and the general public.
• Ability to exercise discretion, confidentiality, and uphold the ethical standards of the legal profession.

Competency
To perform the job successfully, an individual must demonstrate the following competencies.

• Analytical – Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs workflows and procedures.
• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
• Change Management - Develops workable implementation plans; communicates changes effectively.
• Quality Management - Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
• Business Acumen - Understands business implications of decisions.
• Cost Consciousness - Works within approved budget; develops and implements cost saving measures; contributes to profits and revenue; conserves organizational resources.
• Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values.
• Teamwork – Exhibits objectivity and openness to others’ views.
• Strategic Thinking - Develops strategies to achieve organizational goals; adapts strategy to changing conditions.
• Judgement - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; organizes or schedules other people and their tasks.
• Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality, monitors own work to ensure quality
• Quantity - Meets productivity standards; completes work in timely manner; strives to increase productivity
• Safety and Security - Observes safety and security procedures; uses equipment and materials properly.
• Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time.
• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments.
• Initiative - Seeks increased responsibilities; takes independent action.

Education and/or Other Requirements

• Completion of a Baccalaureate degree program from a college or university of recognized standing, with coursework in Accounting preferred.
• Five years’ experience in the legal field, public or business administration, or related area.
• Experience may be substituted for the educational requirement.

Other Qualifications

Physical Factors
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms, and talk or hear.
• Employees in this position occasionally lift and/or move objects weighing up to 25 pounds.
• Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.

Psychological Factors
The psychological demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Ability to maintain pleasant working relationships.
• Ability to perform multiple tasks simultaneously.

Note
Reasonable accommodations may be made in order to perform the essential functions. This job description describes a general category of jobs. In order to meet the needs of Lake County Government or its departments, employees may be assigned other duties, in addition to or in lieu of those described above, and any duties are subject to change at any time.

Lake County offers a competitive salary and benefit package. We also offer flexible working hours and a comprehensive wellness and training program. Visit our Prospective Employee page to get additional information on why you should work for Lake County!   

Any offer of employment is contingent upon the successful completion of a background screening and drug testing. 

Lake County is committed to being a diverse and inclusive workplace and is proud to be an equal opportunity employer (EOE). 

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