Director - Capital Projects - 20268003 bei Clover Park School District

Salary Range: $178,192 - $218,859/yr, plus benefits

Days Per Year: 260

Hours per Day: 8.0

*Office Hours: 7:30am - 4:30pm

IDENTIFYING INFORMATION

SUMMARY OF ASSIGNMENT

Under the general supervision and direction of the Executive Director for Operations & Capital Projects, supervises and coordinates activities for assigned school construction projects from initial planning and design to completion; provides technical guidance in one of the following areas: architecture, electrical engineering, mechanical engineering, civil/structural or engineering.

ESSENTIAL FUNCTIONS

General:

• Plans, implements and coordinates activities and schedules for new construction and alteration projects as assigned by Executive Director of Operations and Capital Projects; assigns various parts of projects to consultants for detailed analysis and development; assures project compliance with District guidelines, schedules and budget.
• Coordinates with District management and engineering consultants to develop plans, specifications, cost estimates and contract documents for new and altered school construction; assures that mechanical, electrical, civil/structural or architectural building requirements are incorporated into educational specifications; assures that plans and designs conform to standards and codes, including OSPI requirements.
• Presents completed design work to OSPI and regulatory agencies for review; justifies and explains engineering designs and plans as requested.
• Initiates and coordinates bidding process for assigned construction projects; develops preliminary project cost estimates; coordinates with Purchasing on bid content, timelines and notification; analyzes bids and recommends contract award; negotiates contracts and change orders with consultants.
• Conducts predesign and pre-construction conferences with contractors and subcontractors.
• Assures that documentation is maintained for construction projects, including construction schedules and records, documentation of “as built” conditions and guarantees by contractors and subcontractors; assures that construction estimate forms are completed to meet requirements for state matching funds.
• Direct the development of facilities standards.
• Respond at any time needed to emergencies which endanger life and District property and assists in restoration work and prevention of further damage.
• Reviews the District’s asbestos management program to ensure compliance with prescribed procedures and federal regulations.
• Assure adherence, by assigned personnel, to District and departmental policies, procedures and safety practices.
• Reviews and coordinates school closure issues.
• Implement the capital construction

Project Management:

At the direction of the Executive Director of Operations and Capital Projects:

• Establishes budget (estimates) for proposed capital
• Prepares project schedule to coincide with school activities to minimize
• Coordinates and directs architectural and engineering
• Coordinate and direct all special inspection requirements related to capital
• Establish safety procedures related to capital
• Coordinates design process including obtaining necessary building permits to construct the work.
• Prepares various reports as required by the health department, building department and fire department.
• Conducts and facilitates value engineering and constructability
• Prepares and responds to OSPI for state matching monies related to capital program in completing all D-Form requirements.
• Establishes and monitors budgets for all large and small capital work.
• Control project expenditures in line with established budgets. Prepare annual budgets including establishing the budgetary needs for labor, material, supplies, equipment and contracted services for major projects.
• Coordinates and establishes furniture and equipment budgets. Acquisition of the same.
• Prepares schematic design documents and specifications and obtains input from stakeholders and implements.
• Prepares design development documents and specifications and obtains input from stakeholders and implements.
• Prepares construction documents and obtaining approvals from various agencies including health, building and fire departments as well as other associated agencies.
• Works collaboratively with the Purchasing Department to coordinate the acquisition of bids related to all capital
• Works collaboratively with the IT Department to coordinate the implementation of various technology infrastructure systems with the Information Technology Department.
• Works collaboratively with the Maintenance and Operations Department in developing and implementing the standardization requirements as set forth by Clover Park School District.
• Works collaboratively with the Nutrition Services Department coordinating and implementing the requirements for food services as set forth by Clover Park School District.
• Works collaboratively with the Transportation Department in the development of bus loading zones and traffic patterns as established by Clover Park School District.
• At the direction of the Executive Director of Operations and Capital Projects assigns, determines and maintains control of project numbers for capital projects; assists administrators in establishing project budgets; reconciles construction/budget status report on a monthly basis to ensure accuracy of project numbers and associated costs.
• Works with the Executive Director of Operations and Capital Projects on Monitoring and tracking all capital fund budgets of all expenditures. Performs reconciliation and related accounting activities; tracks expenditures and report balances; determines outstanding balances on capital project fund requisitions, consultant forms and contracts.
• Works in collaboration with Financial Services to examine and verify all capital projects fund payments requests, designates appropriate accounting for capital project fund expenditures according to State Accounting Manual and District-established codes, obtains proper signatures and forwards to the financial office for processing; prepares building fund claims, as required.
• Works in collaboration with Financial Services in preparing and updating periodic cash flow projections, under the direction of the Manager, monitors cash flow; makes recommendations.
• Works in collaboration with Financial Services in preparing, information as required for annual financial report from capital projects, state, federal and general capital improvement transaction funds made during the year.
• Collaborates with Financial Services to establish and maintain financial records pertaining to joint financing by the federal government, OSPI and the District; submits timely requests for funds from the financing agencies and follows through.
• Collaborate with Financial Services to submit claims for state matching funds and monitor detailed expenditures of these funds.

Construction Management:

• Obtains the necessary bidding documents to obtain the work through the public bid process.
• Coordinates recommendations and contracts to execute the
• Monitors the required inspections as established by the international building code and fire code.
• Performs quality control throughout the construction
• Inspects and approves the work of architects and
• Assesses and provides input into the commissioning report for HVAC, fire systems, fire sprinkler and fire alarm systems.
• Follows up on all warranty
• Submits notices of award of contract to State Department of Labor and Industries for purposes of statements-of-intent to pay prevailing wages from contractors and subcontractors; maintains records and follow up through completion of job; interprets contractual requirements relating to payments, claims and liens; and reviews documents for legal compliance.
• Submits notices of completion and obtains clearance of contracts from State Excise Tax Commission and State Department of Labor and Industries.
• Composes correspondence, contractual amendments, change orders and other documents as required to meet federal, OSPI and District needs.

Professional Preparation and Scholarship:

• Continue professional certification and study

The essential functions listed above are not exhaustive and may be supplemented as necessary. The position may perform a variety of non-essential functions consistent with the scope and intent of the position.

MINIMUM QUALIFICATIONS

Education and Experience

• Baccalaureate Degree in Business, Construction Management, Architecture, Occupational, Industrial Safety or related field.
• Four (4) years of recent, increasingly responsible experience in a field relevant to project management, construction, or maintenance and operations.

Required Knowledge, Skills and Abilities

• Knowledge of governmental agency rules and regulations for facilities management, including building codes and requirements.
• Knowledge of State and Federal regulations pertaining to risk management, maintenance and facilities operations such as OSHA and WISHA statutes.
• Knowledge of facilities
• Skill in obtaining clarifying and exchanging
• Ability to work under pressure and meet established
• Ability to organize, prioritize and maintain good follow-through
• Ability to maintain working relationships and communicate effectively to students, employees, and the public in a diverse environment.
• Ability to evaluate complex situations, communicates clearly, and reacts logically in emergency situations.
• Knowledge of Microsoft programs and other data systems including Microsoft Suite, Excel, Word, Power Point
• Ability to supervise assigned
• Ability to safely operate district assigned May transport other persons.
• Knowledge of and experience in managing multi-million-dollar
• Ability to participate as a member of a
• Ability to maintain
• Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socio-economic setting.

Desirable Qualifications

• Master’s Degree in a field relevant to project management, construction, maintenance and operations.
• Architectural or Engineering License.
• Experience managing P-12 Capital Projects
• Experience in developing and managing a Capital Facility Program
• Experience in developing and managing a Capital Construction Bond
• Experience working with OSPI’s State Construction Assistance Program Processes and Procedures
• Working knowledge of Procore Project Management Program

Certification and Licenses

• Must have a valid Washington State Driver’s License proof of auto insurance.
• Must be able to meet requirements to obtain access to Joint Base Lewis-McChord

WORKING CONDITIONS

Work is performed in an office, school buildings, construction and project site locations. Travel between District locations is required. Some exposure to outdoor conditions to include inclement weather and constructions sites may occur.  Ability to talk, use fingers, hands and arms for computer work; sit for prolonged periods of time. Will experience frequent interruptions; occasionally required to deal with distraught or angry people; required to attend evening meetings and work extended hours as needed.

Application Deadline: Search and selection procedures may be closed when a sufficient number of qualified candidates have been identified.

CONDITIONS OF EMPLOYMENT

Employment with Clover Park School District is conditional pending completion of a Washington State Patrol and Federal Bureau of Investigation fingerprint background check as required by RCW28A.400.303. 

INSURANCE BENEFITS

Employees who are anticipated to work 630 hours during the school year (September 1 through August 31) are eligible for medical, dental, vision, long term disability, and basic life insurance benefits. Clover Park School District benefits are administered by the Washington State Healthcare Authority under the School Employees Benefits Board (SEBB). Click on the link https://www.hca.wa.gov/employee-retiree-benefits/school-employees for information on available benefit options.

RETIREMENT AND DEFERRED COMPENSATION

Eligible employees are required to be a member of the Washington State Department of Retirement System Plan. For eligibility information, check on the link to the Department of Retirement Systems' website.

Employees also have the ability to participate in tax deferred 403(b) and 457 Deferred Compensation Plan (DCP). These are supplemental retirement savings programs that allows you control over the amount of pretax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Click on the link https://www.drs.wa.gov/plan/dcp/ for information on 457 plan (DCP) with the Department of Retirement Systems.

To enroll in an eligible 403(b) plan, employees must consult with their own financial planner that is an approved vendor.

Equal Opportunity Employer 

Clover Park School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, immigration or citizenship status, age, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, homelessness, the presence of any sensory, mental, or physical disability, neurodivergence, the use of a trained dog guide or service animal by a person with a disability, or marital status. The District provides equal access to the Boy Scouts and other designated youth groups. Address questions and complaints of alleged discrimination to the following individuals at Clover Park School District, 10903 Gravelly Lake Dr. SW, Lakewood, Washington 98499-1341:?Civil Rights Compliance Coordinator and Title IX Coordinator, Greg Davis, Executive Director of Compliance and Student Services, (253) 583-5154,?[email protected];?Section 504/ADA Coordinator, Jennifer Herbold, Executive Director of Special Education, (253) 583-5170,?[email protected]. Title IX inquiries may also be directed to the U.S. Department of Education, Office for Civil Rights (OCR),?https://bit.ly/US-OCR. Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint, is available at?https://bit.ly/CPSDHIBPolicy; OSPI required language per RCW 28A.300.286 is available at?https://bit.ly/OSPIModelLanguage.