Program Administrator-Physician Asst Studies bei Drury University

Job Summary: Supports the Physician Assistant (PA) Studies Program by providing management and oversight of various processes pertaining to administrative support, budget, and student registration.  Requires recurring contact with senior administrators and executives and public and private officials, a thorough knowledge of University policies, procedures, and operations, and an understanding of the University’s role within the community and how the PA program fits within this role.

Duties/Responsibilities:

This job description is not to be construed as an exhaustive statement of duties or responsibility requirements. Employees may be required to perform other job-related instructions as requested by the supervisor, subject to reasonable accommodation.

• Oversees and manages operational and administrative details by planning and coordinating the implementation of policies and decisions and coordinating the response to unit-wide reporting requirements affecting subordinate administrative units, composing interpretive and/or directive correspondence, recommending changes in policies/procedures, and making administrative decisions within established guidelines.
• Oversees and manages programs, projects, or other independent responsibilities relating to functions of the Physician Assistant Studies program including processing pre-/advanced registration for students in the program, maintaining student handbook, record maintenance and generating reports.
• Oversees processes and materials related to program accreditation and ensuring all policies and practices are followed. 
• Manages scheduling of appointments for Physician Assistant Studies faculty and staff including securing meeting rooms, notifying attendees, and ensuring all applicable correspondence is received to allow for seamless flow of information.
• Provides required or requested information and/or data for internal or external reports and records by researching department files and records, retrieving electronic data from files and databases, researching online sources, compiling information and/or tabulating statistics, and organizing and presenting the information in a useable and understandable format.
• Manages and directs all Physician Assistant Studies staff and student workers.  Provides training on departmental procedures and policies, supervises work activities, and evaluates work performance in conjunction with the immediate supervisor.
• Remains competent and current through self-directed professional reading, developing professional contact with colleagues, attending professional development seminars, and attending training and/or courses.
• Contributes to the overall success of the Physician Assistant Studies program by performing all other essential duties and responsibilities as assigned, maintaining high levels of accuracy, a professional demeanor, appropriate levels of confidentiality, and providing excellent customer service. Contributes to the overall success of the Physician Assistant Studies program by performing other essential duties and responsibilities as assigned.                
• Develops and manages the Physician Assistant Studies program’s operational accounts by determining the proper method to purchase required products and services and maintaining financial records. Ensures the financial integrity of assigned departmental and project budgets and financial data by monitoring balances and expenditures, reviewing transactions, preparing reports as needed and preparing monthly reconciliations. 
• Prepares check requests as necessary and process monthly credit card statements. 

Required Skills/Abilities: 

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. All job requirements listed indicate the minimum knowledge, skills, and/or ability deemed necessary to perform the job proficiently. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Competent in using Microsoft Office Word and Excel, and experience in using Jenzabar or a similar interactive data system.
• Ability to read and interpret documents, concentrate, and attention to detail are necessary in order to accurately interpret information on processes, procedures, and budget information.
• Ability to set goals, to prioritize and organize tasks and workload in order to complete assignments in a timely manner.
• Ability to use a broad knowledge of information about the University and its organizational characteristics, purpose, philosophies; and to represent the University in a way that is congruent with the mission statement.
• Ability to write routine reports and correspondence.   
• Ability to effectively communicate both verbally and in writing, information to schedule facilities and set-up, coordinate activities, and so forth. 
• Ability to establish rapport with a variety of people in a professional and positive manner.
• Willingness to be flexible to meet the demands of the office.
• Ability to maintain confidentiality of all materials handled and seen in process of performing job responsibilities.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to work with diverse and multi-disciplinary teams.

Education and Experience: 

Bachelor’s degree in business or related field and three years proven administrative experience, or an equivalent combination of education and experience is required.  Experience with accreditation processes is preferred.

Supervisory Responsibilities: 

Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities may include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Physical Requirements: 

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop or kneel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus. The noise level in the work environment is usually quiet.

WORKING AT DU HAS ITS BENEFITS:

• Generous time off including 4+ weeks of paid time off starting your first year
• Free tuition for your whole family 
• Free tickets to Drury home sporting events
• Health and wellness benefits at extremely competitive rates
• Free use of onsite fitness center on Springfield campus
• Discounted meals and Drury merchandise on campus