Executive Assistant bei USA Rare Earth

Position Overview

USA Rare Earth is seeking a highly organized, proactive, and resourceful Executive Assistant (EA) to support our Executive Team. This role will serve as the right hand to the CEO, ensuring smooth daily operations, effective time management, and seamless coordination with internal and external stakeholders.

The ideal candidate thrives in a dynamic, fast-paced environment, demonstrates sound judgment, and brings a balance of professionalism, discretion, and initiative. This is a pivotal role that will help the Executive Team stay focused on strategic priorities while enabling organizational efficiency and growth.

Key Responsibilities

Executive Support & Calendar Management

• Manage the CEO’s calendar, including scheduling meetings, site visits, investor calls, and travel logistics.
• Prioritize competing demands and ensure the CEO is well prepared for all engagements.
• Serve as the primary gatekeeper for time and information flow to/from the CEO.

Meeting & Communication Coordination

• Draft, edit, and proofread correspondence, presentations, and reports on behalf of the Executive Team.
• Support board and leadership team meetings by preparing agendas, collecting materials, taking minutes, and ensuring follow-up on action items.
• Manage confidential and sensitive information with the highest degree of professionalism.

Operational & Project Support

• Partner with the Executive Team to track key initiatives, ensuring deadlines and deliverables are met.
• Coordinate cross-functional projects, providing administrative and logistical support as needed.
• Liaise with finance, HR, operations, and external partners to support Executive Team priorities.

Relationship Management

• Act as a key point of contact between the Executive Team and internal teams, clients, investors, regulators, and other external partners.
• Build strong working relationships across all levels of the organization.
• Ensure consistent, professional representation of the Executive Team and the company.

Qualifications

• 7+ years of executive support experience, ideally supporting C-suite leaders in manufacturing, energy, government, or industrial sectors.
• Exceptional organizational skills and ability to manage multiple priorities with speed and accuracy.
• Strong written and verbal communication skills, including the ability to draft executive-level correspondence and presentations.
• High level of discretion, integrity, and judgment in handling sensitive information.
• Proficiency with Microsoft Office Suite, Teams, and modern collaboration tools; experience with travel coordination and expense management systems.
• Ability to thrive in a fast-paced, evolving environment and anticipate needs proactively.
• Willingness to travel occasionally to company facilities