Venues Administrative Assistant (part time) bei The Henry Ford

The Henry Ford is a nonprofit organization, an internationally recognized cultural destination, and a one-of-a-kind workplace. The Henry Ford provides unique educational experiences based on authentic objects, stories, and lives from America's traditions of ingenuity, resourcefulness and innovation. Our purpose is to inspire people to learn from these traditions to help shape a better future. Our team is inspired daily by one another as well as the authentic stories of innovation that we share across our four venues. We want you to be part of this legacy and take it forward and that aligns with our core values of being Curious, Authentic, and Passionate.

We have a rare opening on our Venue Operations Team – these are the people behind the scenes who facilitate the wonderful programming and special events in Greenfield Village and Henry Ford Museum of American Innovation. Due to growth, we are accepting application for a newly created part-time Venues Administrative Services Assistant. If you are an administrative professional looking to do something different (and fun!) while also contributing to our mission of inspiring innovation, consider applying.

Essential Responsibilities

• Performs tasks which assist with the processing of participant data and related communications.

• Prepares and updates event documents in a timely, professional and accurate manner, with a high level of attention to detail.

• Provides excellent customer service, consistent with strong emphasis on core hospitality principles as established by the institution.

• Engages vendors, contractors, participants, volunteers and guests during and after special events, responding to their needs as appropriate.

• Supports the Venue Operations Team with general clerical activities such as mailings, scheduling appointments, copying, scanning, and file management.

• Performs duties in a professional, customer-focused manner, in-person, on the phone and via email, while maintaining confidentiality.

• Contributes to the effective team management of all problems, issues and opportunities.

• Provides guest and participant care and leadership during Event Check-In and special program dates.

• Participates in various training sessions as required.

• Performs other activities as necessary.

Your Qualifications

• High school diploma or GED

• 1 or more years of office experience

• Proficient in Microsoft Office & Adobe software

Special Skills & Important information

• Flexible availability to work weekdays as well as occasional weekends, early mornings and holidays

• Strong communication skills are essential

• Adaptability and problem-solving skills are leveraged daily

• Organizational skills necessary

Please note that this job description is subject to modifications at any time to meet the evolving requirements of our institution. 

Respect, inclusion, and opportunity for people of all backgrounds will attract the best ideas to THF and help us shape a more vibrant future. By honoring and celebrating people’s diversity, THF can bring new creativity, effectiveness, and leadership to our work and community. Achieving diversity, equity, inclusion, and accessibility is a continuous process, which, we believe, will contribute to a sustainable and inclusive world. Therefore, we strongly encourage applications from individuals who identify with or belong to marginalized communities.

It is the policy of The Henry Ford to prohibit discrimination in any employment, donor or volunteering opportunity including but not limited to based on race, color, sex, sexual orientation, gender, gender identity/expression, genetic information, pregnancy, religious creed, national origin, ancestry, age, physical/mental disability or any other such characteristic protected by federal, state or local law. This Policy applies to all of our employees, donors and volunteers to ensure that they are treated without discrimination.