Project Coordinator, Meetings & Events bei Bryn Mawr Communications

Looking for a forward-thinking, fun work environment where you can grow your career? Then look no further than Bryn Mawr Communications! Bryn Mawr Communications, a subsidiary of US HealthConnect, has been committed to providing the most up-to-date information to the medical community through publications, educational websites, e-mail-based newsletters, and symposia.

We are currently seeking qualified candidates for the position of Project Coordinator, Meetings & Events to be primarily responsible for supporting and executing all aspects of high-level meetings produced by the Company. The person in this position will support program development, assist with venue selection, support budget management, coordinate the meeting registration process, help manage sponsor management, and onsite logistics.  

 What a day in the life of a Project Coordinator, Meetings & Events looks like:

Specific responsibilities include (but are not limited to):

• Assist organization committee chairs and clients on conference logistics throughout the planning process
• Help develop planning timelines and provide information to appropriate committee and staff members; adheres to deadlines
• Coordinate conference calls with Program Committee; develop & send call agendas and recap notes
• Support sponsors and exhibitors to ensure deliverables are met
• Assist with meeting planning functions to include space assignments, meeting specification development, on-site registration and food and beverage coordination
• Work with internal graphics and development team to create registration website and mobile app as well as program images to be used in all promotional email campaigns
• Coordinate meeting logistics with hotel convention services personnel and other service providers
• Monitor attrition dates, cancellation policies and ensure contracted services are executed
• Liaison with hotel personnel and other service providers during on-site execution
• Support vendor coordination to ensure event needs are met
• Maintain all meeting tracking history to include housing and registration reporting
• Assist with budget tracking, expenses, and complete final meeting reconciliation
• Ability to travel to meetings (some weekends and holidays)
• Support all aspects of meeting as required
• Provide support to other planning team managers as necessary
• Other duties as assigned by the Vice President to support department and organization goals

 What we expect from qualified candidates:

• Bachelor’s degree in hospitality management or related field preferred
• One year of experience in the hospitality/meeting planning industry
• Knowledge of registration system preferred (Cvent, RegFox, Jotform or similar) and the ability to learn new software applications
• Strong attention to detail, organizational skills, and ability to multitask
• Strong written and verbal communication skills
• Experience with Microsoft Suite (Word, PowerPoint, Excel)
• Ability to travel (up to 20%) and will include weekend and/or evening hours
• Flexibility to follow a hybrid model: work from home 4 days, in-office 1 day weekly.
• Positive, proactive attitude and willingness to learn and grow

 What qualified candidates can expect from us:

Along with a competitive salary and benefits package, we offer a fun, positive, team-oriented culture that values our team members and recognizes their hard work! 

So, who are we? Bryn Mawr Communications has a deep understanding of the markets we serve, innovative products and content channels, and the network of influencers to bring big ideas to life. Our keen sense of the industry has precipitated insightful editorial content since 2001, and we continue to evolve with media trends to offer unrivaled vehicles for brand awareness, content marketing, and genuine audience connections. Because our brands educate physicians who care for a global population, we hold ourselves to the highest standards.

We pride ourselves on developing market-leading print and web-based publications staffed by self-motivated professionals who enjoy becoming fully immersed in their fields and interacting with authors and readers to produce timely content. Our production environment encourages staff at all levels of tenure and experience to share ideas and empowers them to implement new strategies to address everyday challenges. Critical thinkers flourish with our fast-paced and perpetually busy schedule. We nurture a tightly knit, team-driven atmosphere by working closely with our art, digital, and client-relations colleagues, with collaboration at the core of what we do.

Bryn Mawr Communications is located in Conshohocken, PA.  

Interested candidates, please submit your résumé with salary requirements. Applicants without listed salary requirements will not be considered.

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