Program Associate bei IREX

Who We Are 

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world, where individuals reach their full potential, governments serve their people, and communities thrive. We work in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information. 

Job Summary 

IREX seeks a Program Associate to support their Leadership Practice in providing administrative support to the U. S. Exchange Alumni Network and Capacity Building Program in the day-to-day administration of program activities. Funded by the U.S. Department of State, the U.S. Exchange Alumni Program equips alumni with the tools to leverage their talent, experience, and international networks in promoting American interests overseas and encouraging citizen diplomacy to complement U.S. government efforts. The Program Associate will provide support to a variety of program activities including but not limited to alumni network development and engagement; event coordination; compliance; finance support including timely processing of payments to alumni and vendors; partner recruitment and engagement; research, internal and external report preparation; monitoring, evaluation, and learning. 

The Program Associate will carry out additional duties and tasks to meet the needs of the organization, team, or as assigned by supervisor.   

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships. 

We're looking for our next team member—could it be you? 

Your Background & Skills 

• Bachelor’s Degree 

• 1+ years of related work experience 

• Experience coordinating events including preparing event materials such as agendas and session handouts and/or managing event logistics such as transportation and travel arrangements, check-in processes, and on-site troubleshooting 

• Experience studying, working, or volunteering internationally or with an international organization in the United States (for example, Fulbright, Peace Corps, Gilman, or other programs).  

• Experience using Alchemer, Canvas, Remo, Salesforce, and/or Zoom Workplace. 

• Excellent communication skills 

• Excellent attention to detail with ability to multitask, prioritize, and remain flexible while adhering to strict deadlines in a fast-paced working environment. 

• Excellent organizational skills and ability to adhere to strict deadlines. 

• Strong interpersonal skills and networking ability. 

• Excellent computer skills, including basic proficiency in the full Microsoft Office Suite 

• Ability to manage difficult situations with tact and diplomacy. 

• Availability to support scheduled program activities in the evenings and on weekends, when needed. 

• You must have unrestricted authorization to work in the United States. 

Your Daily Tasks 

• Support the design and delivery of in-person and virtual workshops and conferences that advance U.S. citizen alumni’s leadership and technical skills, expand upon their exchange experiences, and use the skills they developed abroad to support initiatives that align with American interests. 

• Compile and track a wide range of participant information and program data, maintaining accuracy and completeness, in Salesforce and other platforms.  

• Represent the program to external partners and/ or vendors during phone calls, in-person engagements, and virtual meetings and events. 

• Write sections of internal/external reports, presentations. 

• Write and design posts for the program’s social media and website. 

• Use social media monitoring tools to track, collect, and analyze conversations and mentions   

• Process payment requests and reconcile financial statements with accuracy. 

• Support implementation of subawards, contracts, vendor and consultant agreements, and other contractual and procurement support. 

• Provide monitoring and evaluation support and track participant and program indicators and impact.   

• Serve as an active connector for U.S. exchange alumni and assist with the promotion of opportunities to the alumni community. 

• Manage program email inboxes  

• Other support duties as needed. 

Additional Perks: 

At IREX, you’ll work alongside committed, passionate, and collaborative colleagues who are united by a shared mission—making it a truly rewarding place to work. We offer learning, development, and growth opportunities, along with a comprehensive benefits package designed to support your overall well-being.  

Please note: While we aim to offer competitive compensation, not all candidates will be eligible for the upper end of the salary range. 

Disability Specifications 

IREX will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990, and the Americans with Disabilities Act Amendments of 2008. 

Equal Opportunity Employer 

IREX seeks to attract the best-qualified candidates who support IREX’s mission and who respect and promote excellence through diversity. IREX is committed to equal opportunity and follows recruitment and selection practices that comply with all applicable employment laws. To this end, IREX recruits, hires, trains, and promotes individuals based on merit and experience. 

We conduct background checks on all successful candidates. 

This position is not eligible for Immigration Sponsorship. 

NO PHONE CALLS PLEASE