Payroll - Data Administrator (Administrator II) bei King County, WA

About the Department

**Internal Applicants Only

This position is only open to current employees of King County Department of Local Services

This recruitment will be used to fill one Term-Limited Temporary (TLT) or Special Duty Assignment (SDA) position. The duration of the assignment is anticipated to be  3 months.

King County Department of Local Services (DLS) Director’s Office is seeking a skilled Payroll - Data Administrator (Administrator II) who excels in providing exceptional customer service and has experience in various administrative functions, such as data management, finance, personnel, and problem-solving. This role presents an exciting opportunity to work alongside the Roads Payroll team in a highly unionized organization and make a positive impact on our community. Join our dynamic team and take your career to the next level!

Our commitment to Equity, Racial and Social Justice:
The Department of Local Services is deeply dedicated to fostering equity, racial and social justice in every aspect of our work.  Our commitment to “True North” values which ensures every person has the opportunity to thrive and reach their full potential and forms the core of our mission and purpose.  Our pledge is to cultivate, embrace, and celebrate the distinct experiences, viewpoints, and perspectives of our people, partners, and the communities we serve. Through this work, we dismantle systemic barriers, address inequities, and actively confront prejudices and biases. We acknowledge this journey is ongoing, and we remain steadfast in our efforts to create a positive impact for our employees and communities alike.

Position Duties

Applying equity, racial and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. 

• Participate in LEAN initiatives; review and maintain Roads’ payroll processes; recommend and implement streamlining and improvements.
• Provide day-to-day administration of Roads collective bargaining agreements as it relates to pay - conduct research, reconciliations and calculations.
• Analyze financial information, identify payroll related discrepancies, audit time reports and ensure compliance with Collective Bargaining Agreements and King County guidelines. 
• Prepare and maintain payroll records, perform data entry, adjust and correct payroll benefit accruals and other relevant payroll information utilizing PeopleSoft Payroll System.
• Develop and maintain monitoring and tracking systems to support the administration of FMLA/KCFML, time reporting codes (TRC's) and Labor and Industry reimbursements. Provide payroll related information to management and staff on administrative policies and procedures.
• Effectively communicate with section leaders when missing critical data for purposes of meeting timely deadlines.
• Collect, analyze, and manage payroll data; Prepare summary reports and presentations, create, and utilize queries and spreadsheets.
• Ensure timely resolution on any errors or discrepancies in payroll data.
• Manage and maintain employee payroll related PeopleSoft records in collaboration with Human Resources, such as step progression, benefit service and seniority dates, combo codes, and setting up work schedules and union dues.
• Assist with bringing new employees up to speed on internal systems; Provide PeopleSoft training for new users.
• Develop and coordinate programs or projects for Roads Payroll team; Develop training tutorials and manuals.
• Create training plan for rolling out self-service implementation
• Coordinate Content Management project for Payroll
• Other duties as assigned.

Minimum Qualifications

Minimum Qualifications: 

• Exhibits customer-centric focus with the ability to uphold confidentiality, while adeptly engaging with diverse customers and partners in face-to-face, telephonic, and electronic interactions.
• Possess a proficient understanding of payroll processing procedures, payroll tax principles, wage and hour laws, labor laws, state and county regulations and ordinances related to payroll production.
• Working knowledge of Fair Standard Labor Act (FLSA) Law.
• Demonstrated ability in administering multiple collective bargaining agreements covering administrative, professional, skilled trade crafts, labor and contract interpretation, and application.
• Ability to proactively manage a high-volume workload of diverse assignments, in collaboration with Human Resources, including, Human Capital Management (HCM), Time and Labor, and Position Management.
• Possess meticulous attention to detail.
• Proficient and comfortable with the use of office productivity software and relational databases/electronic record keeping systems to create reports and queries. (The county uses Microsoft Office, PeopleSoft and Oracle EBS).
• Demonstrated ability to support a culture of cooperation and inclusion; Establish and maintain effective working relationships; Possess excellent interpersonal skills using tact and diplomacy in all situations.
• Proficient in problem identification, analysis, troubleshooting and resolution. Skill in analyzing large amounts of data.
• Skill and accuracy of data entry, data corrections and data integrity.
• Experience working as part of a team as well as working as an individual contributor. Excellent interpersonal skills and ability to handle sensitive and difficult situations.
• Experience in taking initiative and being accountable for the work product.

Other Qualifications

Applicants who pass the initial screening will be invited to participate in a virtual interview the week of October 20, 2025.

This recruitment will be used to fill one Term-Limited Temporary (TLT) or Special Duty Assignment (SDA) position and to create an eligibility pool to fill additional vacancies in the same classification that may occur within the next six months.

SDAs are open to current King County career service or appointed employees who have passed their initial probationary period. Employees selected for special duty must have permission from their supervisor to be eligible for the special duty assignment.

Pay upon SDA placement: Current employees selected for SDA will be compensated based on the provisions of the Collective Bargaining Agreement or Master Labor Agreement for their base assignment if applicable.

Who May Apply: This position is open to King County Department of Local Services employees. First consideration will be given to current PROTEC17 members in the same classification that are eligible for lateral transfer.

Forms and Materials: A completed King County Application is required. We highly recommend that you also provide a cover letter (no more than 2 pages) summarizing how you meet the experience, qualifications, knowledge, and skills for the position.

Selection Process: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted.

For interviewing tips, please see the STAR-LA method: star-la_interview_method.pdf

Work Schedule: The work week is normally Monday through Friday, 8:00 a.m. to 5:00 p.m., but may at times require work outside of normal business hours. This position is non-exempt from the provisions of the Fair Labor Standard Act and is eligible for overtime pay, with prior supervisor approval.

Emergency Designation Status: This position has been designated as:  

Mission-Critical - Employees who provide, maintain, and re-establish essential county functions as described in agency Continuity of Operations plans. 

Unless otherwise directed by the County Executive, department director or agency head, all employees, regardless of designation, are expected to report to work or request leave during an emergency or inclement weather. 

Union Membership:  PROTEC17

    
Work Location:
The work associated with this position will be performed through a hybrid work schedule of teleworking, onsite work and meetings as needed. The ratio of remote to onsite work will be dependent on business needs and is subject to change.

Employees will have access to shared workspaces at various King County facilities. Your primary onsite workspace will be at 201 S Jackson St, Seattle, WA 98104.

Employees must reside in Washington State and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work in a hybrid environment.  
  
Forbes recently named King County as one of Washington State's best employers. 
  
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

 
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
 

To Apply:
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact your recruiter listed on this job announcement.

If you have any questions regarding this recruitment, please contact Vivienne Swai, HR Analyst, by email at [email protected], or by phone at 206-477-1538.