Administrative Coordinator bei Motivating Inspiring Supporting and Serving Sexual

Description

About MISSSEY

MISSSEY works to prevent girls and gender-expansive youth from ever entering circumstances of sexual exploitation and violence. We also support young people who are experiencing exploitation to exit. Once they’ve exited, we partner with them so that they may avoid re-entering sexually exploitative circumstances and live free of harmful transactional relationships. As an organization, we value healing, youth voice, integrity, and relationships. Our service model is focused on healing through trauma-informed, survivor-centered, and youth-focused approaches.  We recognize the crucial voices of survivors in facilitating healing in victims of commercial sexual exploitation and the value of young people empowering other young people. Our work with youth is a partnership, helping them transition from victim to survivor to leader, encouraging their long-term stability and success in whatever path they choose. MISSSEY believes that with the right opportunities and support, youth can overcome the circumstances of their exploitation and thrive.  

For more information about MISSSEY, please go to our website at www.misssey.org.

Position Summary

The Administrative Coordinator plays an important role in ensuring a smooth and efficient work flow in the office.  Under the supervision of the Operations & Finance Manager, the Administrative Coordinator is responsible for administrative operations, including reception, data entry, information management, and personnel liaison. The Administrative Coordinator works in compliance with grants, contracts, and agency policies and procedures.  The ideal candidate will be: able to improve and implement systems; reliable; personable; take initiative; committed to the self-determination of marginalized young people; able to work collegially with colleagues and collaboratively with members of the MISSSEY team; steadfast in their goal of efficiency.

The ideal candidate for this position would:

• Have a minimum of 2-year experience in providing administrative support
• Be professional, organized, able to multitask, and shift priorities as needed
• Be a continual learner deeply invested in women and girls
• Have ability to develop good rapport with community members, staff, supporters, and youth
• Have the ability to co-create a strong, reflective, highly productive, and caring culture

Requirements

Duties and Responsibilities: 

Office Management (35%) 

• Provide general administrative and operational support within MISSSEY
• Maintain reception by answering the main phone line
• Receive, sort, and distribute agency mail
• Check general MISSSEY email accounts; respond or distribute emails to appropriate staff
• Assume responsibility for maintenance of office equipment, coordinating repairs and managing vendor relationships
• Maintain office supplies and promotional material by checking inventory, making orders, and organizing supplies
• Ensure a clean, safe, well-organized office
• Manage data on Google drive and other platforms

Fund Development (25%)

• Manage Salesforce database
• Data entry: add all contacts to Salesforce and Constant Contact
• Produce and send thank you letters to donors
• Provide administrative support for fund development activities and events

Financial Support (20%) 

• Create check requests for incoming bills and invoices and submit with coversheet weekly
• Ensure all forms of reimbursements have appropriate documentation and receipts attached
• Make deposits at banking institution and submit deposit log
• Assist in preparation for annual financial review and funder site visits

Human Resources Administration (10%)

• Supervise the tasks of administrative volunteers or interns; maintain volunteer files
• Input employee start date, anniversary and holiday records into Google Calendar
• Assist with employee files as needed
• Support in new staff orientation: clear out mailboxes and relabel, create badges for direct service staff, create and order business cards, prepare work area
• Ensure effective and timely computer services to staff

Management Team Support (5%)

• Provide administrative support to the ED 
• Support Grants & Contracts Coordinator with grant and contract reporting deadlines
• Organization and management of grant and contract files and database

Other (5%)

• Implement goals and objectives of the organization
• Handle sensitive information in a confidential manner
• Collaborate with MISSSEY team to support organization-wide initiatives 
• Actively participate in supervision, staff meetings and trainings
• Guide and participate in collaborative processes to improve all work at MISSSEY

Qualifications:

• Minimum 2 years’ experience providing administrative support in a nonprofit setting
• Have excellent people skills; able to build rapport with community, staff, youth, funders and partners
• Highly organized and systems oriented
• Have a solid understanding of Excel spreadsheets, Microsoft Office, Google Suites; experience with Salesforce preferred
• Experience working in an environment serving African American cis, trans, and non-binary women and girls
• Passion for supporting young people, promoting healing-centered, trauma-informed youth development practices and working towards social change

Physical Demands:

• Occasional lifting of up to 50 lbs
• Requires computer use each day, including typing for many hours per day
• Requires ability to use a keyboard, monitor, cell phone, and calculator
• Requires the ability to communicate verbally, both in person and on the telephone
• Must be able to stand for at least 20 minutes at a time

Work Environment:

• Occasional outdoor activities
• In Person 
• Shared office space

Required Licenses and Certificates:  

Current driver's license, reliable vehicle, proof of liability insurance coverage, and a clean driving record preferred as occasional travel will be required

A criminal background check including fingerprint clearance

TB clearance

Compensation & Benefits

• Hourly Pay:  $26 - $32 an hour (commensurate with experience)
  
  
• Status: non exempt
  
  
• Insurance: 100% employer-covered Medical, Dental & Vision
  
  
• Other Benefits:
  
  
  • Long-Term Disability & Life Insurance
    
    
  • Employee Assistance Program (EAP)
    
    
  • SIMPLE IRA with employer match
    
    
  • Generous PTO and paid holidays
    
    
  • 1-week paid winter break
    
    
  • Vacation available after 90-day period
    
    
  • Paid sick time compliant with CA law
    
    
  • Family and pet bereavement leave

Equal Opportunity Employer

MISSSEY is an equal opportunity employer. We strongly encourage applications from people with marginalized identities — including but not limited to Black, Indigenous, and people of color; women; LGBTQ+ individuals; system-impacted people; and survivors of exploitation. We do not discriminate on the basis of race, religion, gender identity, age, sexual orientation, disability, or any other protected category.

At-Will Employment Disclosure

Employment at MISSSEY is “at-will.” This means that either the employee or the organization may terminate employment at any time, with or without cause or advance notice, unless otherwise agreed to in writing. This job description is not a contract and is subject to change.

To Apply

Please submit your resume and a brief cover letter detailing your interest and relevant experience to: [email protected] or link 

Applications will be reviewed on a rolling basis until the position is filled