Senior Fiscal Specialist bei St. Johns River Water Management District

Senior Fiscal Specialist  

Office of Financial Services 

Job Summary:  

This is independent fiscal work performing audit and verification of invoices and supporting documentation and recording financial information in electronic systems. 

Job duties include: 

• Audits and verifies invoices and supporting documentation against purchase orders and contracts to ensure accuracy, compliance, and strong internal control of the disbursement of funds to vendors within the established policies and procedures governing disbursements. The invoice audit includes review of purchase orders and contracts, receiving documents, verification of vendor name, vendor number and vendor address, account number, proper approvals, proper supporting documentation, and verification of the scope of work. Take appropriate action to resolve problems identified during audit of invoice.  Ensures compliance with statutory Prompt Payment act.
• Records invoice information in Enterprise Content Management (ECM) system and prepares for payment in the District’s financial system (GEMS). Initiates reports necessary for quality assurance. Balances voucher batch reports weekly. Prints check payments, prepare payments for distribution through the mail, including specific instructions and remittance information. Advises payment recipients to promote and establish electronic payment processing for future disbursements.
• Audit and approve all purchasing card E-receipts for assigned area of responsibility in banking software and ECM. Follow-up with appropriate staff as needed to resolve discrepancies and ensure timely processing of E-receipts.
• Provides on-the-job training and instruction to fiscal specialists responsible for travel reimbursements, outside vendor payments, and purchasing card payments. Performs quality assurance review of fiscal specialists’ work to ensure accuracy of work performed and compliance with district policies and procedures.

Skilled In: 

Auditing and processing of invoices. Use of automated financial systems; data entry; scanning; communication, both oral and written; handling multiple tasks at the same time; report preparation; operation of various standard office computer software (Microsoft Word and Excel, Adobe Pro, etc.). 

Minimum Qualifications: 

A high school diploma or G.E.D. and five years of progressively responsible experience in fiscal or accounts payable administration. Other combinations of education and experience may be considered as equivalent. 

Physical Requirements/Working Environment: 

General office environment.  

Additional Details: