Part-Time Administrative Assistant (< 30 hrs/week) bei Schnabel Engineering

Schnabel Engineering is an employee-owned, professional consulting firm that focuses on solving problems related to the earth and environment through specialization in dam, geotechnical, geostructural, and tunnel engineering.  Schnabel’s high standards for quality, business ethics, and concern for the communities they live in, and support are a vital part of who we are and what we offer.  Founded in 1956, Schnabel has experienced tremendous success and growth through its dedication to excellence in client service, high quality, and value-added solutions.  Schnabel is an ENR Top 500 Design Firm and Top 10 Dams and Reservoirs Design Firm with over 700+ employees in 30 offices throughout the United States.

Recognized by CE News as one of the Best Engineering Firms to Work for, Schnabel provides employees with a competitive benefits package, including health, dental, life and disability. Engagement in Schnabel’s wellness program offers incentives for employees to pursue a healthy lifestyle, and the firm rewards employees through its Employee Stock Ownership Plan.

Benefit options include:

• Medical insurance
• Dental insurance
• Flexible spending accounts
• Employee life & ADD insurance (100% company-paid)
• Short-term disability (100% company-paid)
• Long-term disability
• Supplemental life insurance
• 401(k) and profit-sharing plan
• Employee stock ownership plan (ESOP)
• Bonus program
• Paid time off
• 9 Paid Holidays
• Wellness program
• Professional development and tuition reimbursement

Job Description:

Welcome to Schnabel! We approach problems with creativity and innovation. Schnabel is in search of a part-time Administrative Assistant with a positive can-do attitude to support Schnabel’s Seattle, WA office. The right candidate will be highly organized, capable of multi-tasking, committed to quality and able to utilize sound judgment when working with vendors, clients and employees.  We are looking for a motivated candidate with attention to detail, a passion to support others, and a desire to be part of a strong multi-disciplinary team. Our Seattle office includes civil, structural, hydraulic, geotechnical, and mechanical engineers; designers; and support professionals. The anticipated hours per week are 20-30 hours. Working hours will not exceed 30 hours a week.

Position is not eligible for visa sponsorship.

Job Responsibilities:

• Contribute to fostering a vibrant and positive workplace culture by planning and organizing events, initiatives, and team-building activities.
• Schedule and coordinate office meetings and social events, including reserving spaces, ordering food and managing all pre- and post-event logistics.
• Book travel arrangements for guests and staff as needed.
• Track expenses, code invoices, and submit requests for payment to Accounts Payable.
• Onboard new hires and be a point of contact for basic HR and company policy questions.
• Maintain office security system.
• Coordinating with property management for the office buildings for both Seattle and Portland offices.
• Maintain internal training records.
• Maintain inventory of office supplies such as computers, equipment, field supplies, office supplies and kitchen supplies.
• Maintain company vehicles and keep records on vehicles.
• Facilitate reception and answer phones and greet visitors, as necessary.
• Coordinate mail and package shipment/delivery and receipt.
• Provide remote administrative support for our satellite office in Portland, along with other Schnabel offices, as requested.
• Review timesheets and expense reports for coding accuracy.
• Process certificate of insurance requests.
• Set up projects in the company resource planning software, when requested.
• Assist with other needs, as assigned.

Required Skills/Experience:

• 5+ years related experience in office administration.
• Proficiency in Microsoft Office (Word and Excel), including Word features such as styles, citations, captions, cross-referencing, footnotes, table of contents, heading levels, table properties, links, bookmarks, and section/page breaks, etc.  Experience with Microsoft SharePoint and Teams preferred.
• Proficiency with Adobe Acrobat Pro and/or Bluebeam including creating PDF from different types of source files, compiling multiple files into a single PDF, adding/removing/editing bookmarks, adding links, and compressing.
• Experience with VantagePoint, or other enterprise resource planning software
• Strong interpersonal and written communication skills.
• Ability to build relationships across the organization to be most effective in the role.
• Notary or ability to obtain notary commission within two months of hire.
• Ability to multi-task while staying highly organized.
• Ability to lift up to 30 pounds and alternate between sitting and standing.
• Occasional travel to other offices
• Willingness to occasionally work outside of standard business hours to support business needs and office events (these hours are also compensated for)

Other Requirements:

• Ability to pass a background check which may include criminal history, motor vehicle record.
• Ability to pass a pre-employment screening.

The compensation range for this position is between $18/hour to $25/hour. Compensation for this position may vary based on geographic location and other factors. We remain committed to providing competitive and equitable compensation to all employees, regardless of their location.