Maintenance Systems Coordinator bei undefined

Reports To:          Maintenance Systems Manager                     

FLSA Status:        Hourly 

ROLE

SUMMARY 

The Maintenance Coordinator will be responsible for scheduling proactive maintenance work in coordination with maintenance resources and production needs and is also responsible for managing spare parts for the department. This includes the physical storeroom organization, parts data management and buying.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Scheduling:

• Communicate with Operations and Maintenance, to coordinate production and maintenance schedules.
• Create documented schedule of maintenance jobs each period, based on work priority, asset availability and skill/availability of personnel.
• Distribute finalized maintenance schedules to all departments prior to each schedule period.
• Update scheduling standard process and practices based on feedback from the maintenance team.
• Ensure the implementation of the overall Maintenance Strategy by aligning maintenance PM schedules with business plans to meet short and long-term requirements.
• Monitor maintenance schedule attainment, PM on time completion and prepare Maintenance KPI reports.
• Coordinate with Planner on PM schedule adjustments or on new PM procedure initial schedule set up.
• Coordinate scheduling of and on-site direction for 3rd party contractors.

Spare Parts Storeroom Leadership:

• Leads and supports the Maintenance Clerk with stocking decisions, reactive maintenance response and maintaining parts inventory.
• Create and update maintenance spare parts storage processes and procedures.
• Ensure that maintenance parts inventory is accurate and that storage areas are secure, organized, and clean.
• Ensure consumed stocked items are replenished and remain available.
• Order parts and obtain part prices / availability as required for non-stocked items as needed from both reactive and proactive work.
• Work with maintenance leadership and use documented criteria to ensure good decisions on stocking new parts.
• Provide support on reactive maintenance as needed including parts delivery, parts searching and expedited ordering.
• Look for opportunities to improve pricing and services from suppliers and 3rd party service providers.
• Improve and maintain parts inventory Master Data in the CMMS.
• Interface with project teams on new capital projects as required, providing recommendations on spare part decisions.  

Other:

• Train and Coach Maintenance team members on CMMS usage, scheduling processes and storeroom procedures.
• Other duties as assigned.

Regular and predictable attendance is an essential function of this position.

SUPERVISORY RESPONSIBILITIES 

None

QUALIFICATIONS

EDUCATION and EXPERIENCE

High School Diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.  Experience in CMMS entry and management preferred.

CERTIFICATES, LICENSES AND REGISTRATIONS

None.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES

• Ability to effectively handle multiple, concurrent projects requiring judgment and initiative.
• Proficiency using CMMS, MS Outlook, Word, and Excel.
• Able to work both independently and in a team environment.
• Able to work effectively in a fast-pace, time-critical environment.
• Excellent communication and problem-solving skills. 
• Able to use a 10-key with speed and accuracy.
• Excellent listening skills and attention to detail and accuracy.

WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is frequently required to stand, walk, climb, stoop, and/or kneel. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. 

WORK ENVIRONMENT  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to extreme cold (non-weather).   The noise level in the work environment is usually moderate.

REQUIRED TRAINING

This position requires training on Good Manufacturing Practices critical to the effective implementation of the Food Safety Plan and the maintenance of food safety, quality and process efficiency. Training is also required on how to identify food safety issues such as temperature control, cross-contamination, sanitation and cleanliness of the lines, etc., critical to the effective implementation of the Food Safety Plan and the maintenance of food safety, quality and process efficiency.